Administrative Assistant to the Mayor

Westfield Police; Westfield, Northern (MA, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

The City of Westfield is seeking a capable administrative professional to support the Mayor’s Office. The role emphasizes clerical duties, data entry, correspondence, and coordination with city departments and the public.

Applicants should have a high school diploma or GED, at least one year of related experience, strong organizational and communication skills, and the ability to work accurately under deadlines.

Qualifications

• High School degree or GED certification. At least one year related work experience and/or training.
• A combination of education and experience will be considered.
• Excellent organizational and typing skills with proficiency in common office software.

Responsibilities

• Assist in handling incoming calls, directing calls to appropriate department for resolution or information.
• Compose basic letters and respond to city council agendas and proclamations as needed.
• Coordinate with departments to complete reports for the school-based Medicaid program and maximize reimbursements.
• Handle filing and mail distribution.
• Maintain inventory and order office supplies for the Mayor’s office.
• Assist with accounts payable functions.
• When the Secretary is out, manage the office.
• Perform other duties related to the department’s function.

Skills

Organizational skills

Typing skills

Data processing

Word processing

Accounting techniques

Communication skills

Confidentiality

Education

High School diploma or GED

Tools

Microsoft Office

Word processing software

Spreadsheet software

Database software

Job description

The City of Westfield is seeking a capable administrative professional to support the Mayor’s Office. The role emphasizes clerical duties, data entry, correspondence, and coordination with city departments and the public.

Applicants should have a high school diploma or GED, at least one year of related experience, strong organizational and communication skills, and the ability to work accurately under deadlines.