Administrative Assistant to Clerk to Council, part-time

Whosonthemove; Georgetown (SC); On-site; USD 35,000 - 45,000; Full time

Job summary

A government organization in South Carolina seeks an Administrative Assistant to provide multifaceted support to the Clerk to County Council. Responsibilities include customer interaction, data entry, and recordkeeping. Candidates should have an Associate's Degree and at least one year of office experience, with proficiency in Microsoft Office Suite. Exceptional communication and customer service skills are required. Applications must include an introduction letter and references.

Qualifications

• Minimum 1 year office experience in a secretarial/administrative assistant capacity.
• Valid SC Drivers' License required.
• Introduction letter and references must accompany the resume.

Responsibilities

• Provide timely and efficient administrative support to Clerk to Council.
• Answer phone calls and receive visitors, disseminating information.
• Prepare and maintain records/files in accordance with recordkeeping program.

Skills

Proficient with Microsoft Office Suite

Excellent professional written and verbal communication skills

Exceptional customer service skills

Education

Associates Degree in Public Administration, Business, Office Management or related field

Job description

Under general supervision, provides multifaceted and routine administrative assistance to the Clerk to County Council and Legislative Delegation. Duties include but not limited to: data entry, recordkeeping, customer interaction, dissemination of information to internal/ external customers. Reports to the Clerk to Council.

ESSENTIAL JOB FUNCTIONS

• Provide timely and efficient administrative support to Clerk to Council.
• Answering phone calls and receives visitors, disseminating information to callers/visitors and relaying messages to appropriate personnel.
• Ability to respond to customer service issues with professionalism, diplomacy and tact.
• Prepares and maintains records/files in accordance with recordkeeping program. Maintaining confidentiality of records and information.
• Professionally craft and edit documents to include but not limited to letters, memoranda, and other written communication.
• Providing administrative support for multiple projects.
• Assists with meetings, and special events.
• Attends occasional meetings to record meeting minutes.
• Assists with mail process by retrieving and dropping off mail, prioritizing, sorting, and distributing to appropriate personnel in a timely manner.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; verifying receipt of supplies.
• Operates a variety of office equipment in the performance of routine tasks such as computer, scanner and printer etc.
• Performs other duties as assigned.

Qualifications

Qualifications MINIMUM TRAINING AND EXPERIENCE • Requires an Associates Degree in Public Administration, Business, Office Management or related field or any equivalent combination of education and experience. • Minimum 1 years office experience, in secretarial/ administrative assistant capacity. • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Publisher). • Excellent professional written and verbal communication skills. • Exceptional customer service skills • Valid SC Drivers’ License required.

Special Requirements

Special Requirements Introduction letter and references must accompany the resume.

Qualified applicants may apply in writing through the closing date to Human Resources Department, P. O. Box 421270, Georgetown, SC 29442. E-mail: [e-mail]