Administrative Assistant Senior

1 Hinds County Board of Supervisors; United States; On-site; USD 35,000 - 43,000; Full time

Job summary

1 Hinds County Board of Supervisors is seeking an Executive Assistant to provide high-level administrative support to the department head and director. The role entails policy formulation, project assignment, confidential correspondence, and budget oversight within a county government setting.

The successful candidate will engage in scheduling, filing systems, and implementation of efficiency measures using appropriate software, with responsibilities spanning daily operations and special

Qualifications

• Bachelor's Degree and three (3) years experience related to the above described duties, or High school diploma or GED and seven years experience related to the above described duties.

Responsibilities

• Formulates and recommends policy and programs of work to the department head/division director.
• Reviews and critiques recommendations made by others.
• Assigns projects to personnel within the unit.
• Assists and advises the department head/division director in all phases of the direction and supervision of the unit's activities.
• Prepares all confidential correspondence for the department head/division director.
• Oversees the appointment and meeting schedule for the department head/division director.
• Oversees maintenance of a comprehensive central filing system accessible to all employees who have a need for the files.
• Assists the department head/division director in maintaining expenditures within the budget amounts.
• Utilizes personal computers and appropriate software to increase efficiency and effectiveness.

Skills

Computer proficiency

Education

Bachelor's Degree

High school diploma or GED

Job description

Essential Functions and Responsibilities

The following are examples of work performed for positions in this job class, and are not intended to reflect the essential functions of any one position. The essential functions of each individual position are determined and maintained by each individual department. Formulates and recommends policy and programs of work to the department head/division director. Reviews and critiques recommendations made by others. Assigns projects to personnel within the unit. Assists and advises the department head/division director in all phases of the direction and supervision of the unit's activities. Prepares all confidential correspondence for the department head/division director. Oversees the appointment and meeting schedule for the department head/division director. Oversees maintenance of a comprehensive central filing system accessible to all employees who have a need for the files. Assists the department head/division director in maintaining expenditures within the budget amounts. Utilizes personal computers and appropriate software to increase efficiency and effectiveness. Performs other duties as assigned.

Qualifications

A Bachelor's Degree and three (3) years experience related to the above described duties. or High school diploma or GED and seven years experience related to the above described duties.

Executive Assistant Terms of Employment

This is a non-exempt position. This is an At-Will employment position

Equal Employment Opportunity Statement

It is the policy of Hinds County to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Hinds County prohibits any such discrimination or harassment. The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts Hinds County’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by law.

Starting Salary $38,831

Job Posting Close Date Open Until Filled

Mission Statement

Hinds County Government is committed to the essentials in building a competitive future, enhancing the quality of life, ensuring a quality work force, promoting a more attractive business climate, and forging a stronger economy in our county for all citizens.