Deputy Clerk to Council/Delegation Admin. Assistant

Whosonthemove; Georgetown (SC); On-site; USD 35,000 - 45,000; Full time

Job summary

A local government office in South Carolina is seeking a dedicated administrative assistant to provide support to the Clerk to Council and Legislative Delegation. This role involves managing records, assisting with budget tracking, and coordinating meetings. The ideal candidate will have an Associate's Degree, at least three years of relevant experience, and proficiency with Microsoft Office. Strong communication and exceptional customer service skills are essential. Interested candidates should apply with an introduction letter and references.

Qualifications

• Requires a minimum of 3 years office experience in a secretarial/administrative assistant capacity.
• Valid SC Drivers’ License required.

Responsibilities

• Provide administrative support to Clerk to Council and Legislative Delegation.
• Prepare and maintain records/files while maintaining confidentiality.
• Assist with mail process and coordinate meetings and special events.

Skills

Proficient with Microsoft Office Suite

Excellent written and verbal communication

Exceptional customer service skills

Education

Associates Degree in Public Administration, Business or related field

Job description

ESSENTIAL JOB FUNCTIONS

• Provide timely and efficient administrative support to Clerk to Council and Legislative Delegation.
• Performs the duties of the Clerk to Council in their absence.
• Answering phone calls and receives visitors, disseminating information to callers/visitors and relaying messages to appropriate personnel.
• Ability to resolve and respond to customer service issues with professionalism, diplomacy and tact.
• Conduct research, compile data, and create reports as directed.
• Prepares and maintains records/files in accordance with recordkeeping program. Maintaining confidentiality of records and information.
• Professionally craft and edit documents to include but not limited to letters, memoranda, and other written communication.
• Providing administrative support for multiple projects.
• Responsible for accounts payable or receivable duties such as preparing purchase orders and check requests in compliance with operational procedures.
• Assists Clerk to Council and Delegation with budget development and tracking of expenditures.
• Serves as an informational resource for internal/external customers. Disseminate information for area of responsibility.
• Plans, coordinates and/or assists with meetings, and special events.
• Attends various meetings to record meeting minutes.
• Attends technical or professional classes or workshops to improve skills.
• Assists with mail process by retrieving and dropping off mail, prioritizing, sorting, and distributing to appropriate personnel.
• Maintains supplies inventory by checking stock levels and expediting orders.
• Makes arrangements and prepares necessary materials for meetings at request of Clerk to Council or Delegation.
• Operates various office equipment such as computer, scanner, and printer.
• Performs other duties as assigned.

Qualifications

MINIMUM TRAINING AND EXPERIENCE • Requires an Associates Degree in Public Administration, Business, Office Management or related field or any equivalent combination of education and experience. • Minimum 3 years office experience, in a secretarial/administrative assistant capacity. • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Publisher). • Excellent professional written and verbal communication skills. • Exceptional customer service skills. • Valid SC Drivers’ License required.

Special Requirements

Introduction letter and references must accompany the resume.

Qualified applicants may apply in writing through the closing date to Human Resources Department, P. O. Box 421270, Georgetown, SC 29442. E-mail: [e-mail]