Municipal Administrative Specialist

Alvarado, City of (TX); Alvarado (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

City of Alvarado is seeking an organized administrative professional to assist the City Manager, department heads, and staff in completing various tasks and projects. This role serves as the primary customer service contact for the Administration Building, ensuring smooth daily operations.

The position reports to the City Secretary and involves coordinating meetings, managing records, supporting licensing processes, and assisting with city events.

Qualifications

• High school diploma or GED required.
• Two years of general office experience required.
• Valid Texas Driver’s License required.

Responsibilities

• Maintains front-office operations, including handling calls, visitors, mail, and inquiries with professionalism.
• Coordinates meetings, trainings, and events, including materials, spaces, and notes.
• Maintains departmental records, databases, webpages, bulletin boards, and communications.
• Supports daily office operations and inventory management.
• Assists City Secretary and Administrative Services as assigned.
• Coordinates licensing and permits processes with Community Development.
• Provides staff support for City-sponsored events and other duties as assigned.

Skills

Municipal operations

Office procedures

Customer service

Verbal communication

Written communication

Multitasking

Record keeping

Data privacy

Tech troubleshooting

Education

High school diploma or GED

Two years general office experience

Valid Texas Driver’s License

Tools

MS Office

Databases

Web content management

Job description

City of Alvarado is seeking an organized administrative professional to assist the City Manager, department heads, and staff in completing various tasks and projects. This role serves as the primary customer service contact for the Administration Building, ensuring smooth daily operations.

The position reports to the City Secretary and involves coordinating meetings, managing records, supporting licensing processes, and assisting with city events.