Operations Administrative Assistant: Scheduling & Records

Alvarado Independent School District; Alvarado (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Alvarado Independent School District AISD Operations - Alvarado, Texas seeks an Administrative Assistant to organize and support a central department office under supervision, providing clerical help to a director and staff. Responsibilities include records management, light accounting, scheduling, and travel arrangements.

Required is a high school diploma or GED with strong keyboarding, data entry, word processing and data organization skills.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, and word processing skills.
• Ability to use software to develop spreadsheets and databases and perform word processing.
• Ability to prioritize workflow and multitask under supervision.
• Strong math, communication, and interpersonal skills.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and staff.
• Compile, maintain, and file all reports, records, and other documents as required.
• Perform routine bookkeeping tasks and maintain department budget records; process POs and payments.
• Order and inventory office supplies and program equipment.
• Monitor time records, including leave requests, and submit per district procedures.
• Answer calls, route messages, schedule appointments, and arrange travel for staff.
• Plan meetings, prepare materials, arrange facilities, and set up equipment.
• Receive, sort, and distribute mail; maintain confidentiality; follow safety protocols.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets & databases

Prioritize workflow

Multi-tasking

Basic math

Communication skills

Education

High school diploma or GED

Job description

Alvarado Independent School District AISD Operations - Alvarado, Texas seeks an Administrative Assistant to organize and support a central department office under supervision, providing clerical help to a director and staff. Responsibilities include records management, light accounting, scheduling, and travel arrangements.

Required is a high school diploma or GED with strong keyboarding, data entry, word processing and data organization skills.