Municipal Accounts Payable & Card Reconciliation Specialist

City of Kyle, TX; Kyle (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

The City of Kyle, TX is seeking an accounts payable specialist to support municipal finance operations, including vendor payments, credit card processing, and posting to the general ledger.

Under general supervision, you will ensure invoices are properly coded, approved, and reconciled, assist with month-end and year-end closing, and provide professional support to vendors, cardholders, and City departments.

Qualifications

• At least four years of experience in accounts payable or a related field.
• Bachelor's degree in business management, finance, accounting, public administration, or related field.
• An equivalent combination of education and experience that provides practical knowledge of accounting principles, financial reporting, and compliance may be considered.

Responsibilities

• Review and process vendor invoices, verifying accuracy, account coding, required approvals, and supporting documentation.
• Match invoices to purchase orders and receiving documentation, and coordinate with departments and vendors to resolve discrepancies.
• Prepare vendor payment batches and supporting documentation for review, approval, and timely disbursement.
• Review vendor statements, research outstanding invoices, credits, and payment discrepancies, and respond to payment inquiries.
• Coordinate collection of City credit card statements, itemized receipts, account coding, and required departmental approvals.
• Review credit card transactions for supporting documentation, appropriate accounting treatment, and compliance with City policies.
• Reconcile credit card statements to transaction records and coordinate resolution of disputed charges.
• Process and post approved credit card transactions to GL accounts and periods, reconcile totals, and prepare payments.
• Prepare and post journal entries, including expenditure corrections, account reclassifications, allocations, and accruals.
• Reconcile accounts payable, credit card liabilities, and other GL accounts; research and resolve discrepancies.
• Maintain accurate financial transaction records and assist with annual vendor tax reporting (Forms 1099).
• Support month-end and year-end closing and prepare financial schedules and audit documentation.
• Perform assigned municipal accounting duties including expenditure analysis, financial reporting, and reconciliation of department or project activity.

Skills

Accounts payable

Credit card accounting

Reconciliation

Journal entries

General ledger

Financial reporting

Month-end close

Vendor communication

Analytical skills

Attention to detail

Confidentiality

Cross-department collaboration

Communication

Education

Bachelor's degree in business management/finance/accounting/public administration or related field

Tools

Accounting software

Spreadsheet applications

Financial reporting tools

Job description

The City of Kyle, TX is seeking an accounts payable specialist to support municipal finance operations, including vendor payments, credit card processing, and posting to the general ledger.

Under general supervision, you will ensure invoices are properly coded, approved, and reconciled, assist with month-end and year-end closing, and provide professional support to vendors, cardholders, and City departments.