Accounts Payable/Payroll Clerk

City of Jefferson; Texas; Presencial; USD 42.000 - 60.000; Jornada completa

Descripción de la vacante

The City of Jefferson seeks a highly organized accounting clerk to assist the City Secretary with accounts payable, payroll, and required state and federal reporting. The role involves processing vendor invoices, maintaining vendor records, and ensuring compliance with budgeting and reporting requirements.

Key duties include payroll administration, financial reporting, and assisting with budget preparation, while maintaining accurate documentation and supporting audits.

Formación

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• 3–5 years of accounting, payroll, or municipal finance experience preferred.
• Experience with municipal financial systems (AP, payroll, GL, budgeting, cash receipts).

Responsabilidades

• Process vendor invoices, verify approvals, and issue payments (check, ACH, electronic transfer).
• Process regular and off-cycle payroll accurately and on schedule.
• Prepare monthly, quarterly, and annual financial reports.
• Assist with budget preparation and attend Council meetings as needed.
• Provide secondary front-office support, including responding to public inquiries and cash receipting.
• Perform other duties as assigned.

Conocimientos

Attention to detail

Organizational skills

Communication skills

Financial data analysis

Municipal finance experience

Driver's license

Educación

Associate degree in Accounting, Finance, Business Administration, or related field

Descripción del empleo

Position Summary

The City seeks a highly organized and detail-oriented accounting clerk to assist the City Secretary in accounts payable, payroll, and required state and federal reporting.

Key Responsibilities

Accounts Payable

• Review and process vendor invoices, verify approvals, and issue payments (check, ACH, electronic transfer)
• Monitor expenditures for compliance with approved budgets
• Maintain vendor records, including W-9 documentation
• Reconcile Vendor accounts
• Resolve payment discrepancies
• Prepare and distribute IRS Form 1099s

Payroll Administration

• Process regular and off-cycle payroll accurately and on schedule
• Maintain payroll records, benefits, deductions, and tax withholdings
• Ensure compliance with federal and state payroll laws, regulations, and City policies.
• Review payroll calculations, prepare payroll tax documentation, file payroll tax reports and manage ACH/direct deposit transactions
• Maintain accurate transaction documentation and support financial reporting, closing activities, and audits.

Reporting & Compliance

• Prepare monthly, quarterly, and annual financial reports
• Submit required reports to City Council and state/federal agencies
• Ensure compliance with reporting deadlines and record retention requirements

Additional Duties

• Assist with budget preparation
• Attend Council and other official meetings as needed
• Provide secondary front-office support, including responding to public inquiries, answering phones, assisting with utility accounts, and cash receipting
• Perform other duties as assigned

Minimum Qualifications

Education

Associate degree in Accounting, Finance, Business Administration, or a related field preferred

Experience

3–5 years of accounting, payroll, or municipal finance experience preferred

Knowledge, Skills, and Abilities

• Experience with municipal financial systems (AP, payroll, GL, budgeting, cash receipts)
• Strong attention to detail and accuracy in financial processing
• Ability to analyze financial data and identify discrepancies
• Effective organizational and time management skills
• Strong written and verbal communication skills
• Ability to establish and maintain effective working relationships with staff, officials, and the public
• Valid Texas Driver’s License is required.