Multistate Licensing & Compliance Specialist

JF Construction Services; Rancho Cucamonga (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Paid holidays

Health benefits

Life insurance

Paid training

Uniforms provided

Job summary

JF Construction Services is seeking a Licensing Administrative Assistant to manage multi-state professional licenses and filings, ensuring compliance and up-to-date status across jurisdictions. You will support project managers with permits, maintain calendars, prepare AIA contracts, and generate monthly license status reports from offices nationwide.

This role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced construction

Qualifications

• Experience in licensing, compliance, construction administration or related field.
• Strong understanding of contractor licensing requirements.
• Excellent executive-level communication skills.
• Strong organizational and research abilities.
• Physical requirements: lifting up to 20 pounds; office environment; prolonged sitting/desk work.
• Must meet employment requirements including drug screen, background check, and MVR if driving for the company.

Responsibilities

• Research and maintain licensing requirements in multiple states nationwide.
• Prepare, submit, track, and renew contractor licenses, city licenses, permits, and business registrations.
• Coordinate continuing education requirements for qualifiers.
• Manage contractor license bonds and certificates of insurance.
• Maintain compliance calendars and documentation.
• Communicate licensing requirements and risks to leadership.
• Research and maintain Secretary of State filings for multiple entities.
• Ensure filings and fees are current.
• Assist updating and managing master Smartsheet.
• Monthly reporting on status of licenses and SOS filings.
• Cursory review of legal contracts; Preparation of AIA contracts.
• Recording of documents with Clerk of Court offices.

Skills

Licensing compliance

Construction admin

Executive communication

Multi-state compliance

Research skills

Organization

Job description

JF Construction Services is seeking a Licensing Administrative Assistant to manage multi-state professional licenses and filings, ensuring compliance and up-to-date status across jurisdictions. You will support project managers with permits, maintain calendars, prepare AIA contracts, and generate monthly license status reports from offices nationwide.

This role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced construction