Multi-State Licensing & Compliance Coordinator

JF Group; Rancho Cucamonga (CA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

401(k) match

PTO

Paid holidays

Health benefits

Life insurance

Paid training

Uniforms provided

Job summary

JF Petroleum Group in California seeks a Licensing Administrative Assistant to manage multi-state professional licenses, filings, and related compliance. You will work with license holders and leaders across branch offices to keep licenses current and documentation in order.

Responsibilities include renewing licenses, coordinating education, reviewing contracts, and maintaining Smartsheet master lists. This role requires strong organizational skills, attention to detail, and the ability to adapt

Qualifications

• Experience in licensing, compliance, construction administration, or related field.
• Strong understanding of contractor licensing requirements.
• Excellent executive-level communication skills.
• Strong organizational and research abilities.
• Physical requirements and working conditions described in the posting.

Responsibilities

• Research and maintain professional licensing requirements in multiple states.
• Prepare, submit, track, and renew contractor licenses, city licenses, permits, and business registrations.
• Coordinate continuing education requirements for qualifiers.
• Manage contractor license bonds and certificates of insurance.
• Maintain compliance calendars and documentation.
• Communicate licensing requirements and risks to leadership
• Research and maintain Secretary of State filings for multiple entities in multiple states.
• Ensure all filings and fees are current.
• Assist updating and managing master Smartsheet.
• Monthly reporting on status of licenses, SOS filings, etc.
• Cursory review of legal contracts.
• Preparation of AIA contracts.
• Recording of documents with Clerk of Court offices.

Skills

Licensing compliance

Administration

Communication

Multi-tasking

Tools

Smartsheet

Microsoft Office

Job description

JF Petroleum Group in California seeks a Licensing Administrative Assistant to manage multi-state professional licenses, filings, and related compliance. You will work with license holders and leaders across branch offices to keep licenses current and documentation in order.

Responsibilities include renewing licenses, coordinating education, reviewing contracts, and maintaining Smartsheet master lists. This role requires strong organizational skills, attention to detail, and the ability to adapt