Multisite Office & Community Programs Manager

Breaking Ground; Northern, New York (KY, NY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Breaking Ground is seeking an Office Manager to greet guests, manage petty cash and billing, and coordinate office operations across multiple locations. The role supports the Program Director and staff, handling meetings, notes, and client data with a focus on efficiency and accuracy.

The 35-hour work week requires strong organizational, writing, and computer skills, with a willingness to travel between locations and adapt to a dynamic nonprofit environment.

Qualifications

• Bachelor’s degree or equivalent experience
• Excellent interpersonal and problem-solving skills
• Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs
• Excellent writing and communication skills
• Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations
• Prefer bilingual in Spanish and English
• Valid driver’s license with a good driving record preferred

Responsibilities

• Greet guests, direct them to appropriate staff, and provide information
• Maintain petty cash, billing, check requests, and Metro cards
• Maintain facility and staff activity calendars
• Track vacations
• Keep an updated file of vendors
• Order and track supplies
• Maintain filing system including client data
• Order and keep an inventory of office supplies
• Answer phones, direct calls, and take messages
• Attend meetings and take notes
• Coordinate events
• Performs other related duties as assigned

Skills

Organizational skills

Interpersonal skills

Problem-solving

Communication

Multi-tasking

Written communication

Bilingual Spanish/English

Driving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Excel

Job description

Breaking Ground is seeking an Office Manager to greet guests, manage petty cash and billing, and coordinate office operations across multiple locations. The role supports the Program Director and staff, handling meetings, notes, and client data with a focus on efficiency and accuracy.

The 35-hour work week requires strong organizational, writing, and computer skills, with a willingness to travel between locations and adapt to a dynamic nonprofit environment.