Administrative Assistant

Breaking Ground; New York (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Breaking Ground is seeking an Administrative Assistant, Leasing and Compliance to support leasing efforts and occupancy for 2000+ units of supportive and affordable housing. The role involves scheduling, calls, mail, vendor files, invoices, and event coordination.

The position reports to the Administrative Coordinator, Leasing and Compliance and requires strong MS Office skills, multitasking, and excellent written and verbal communication.

Qualifications

• High School diploma or equivalent required.
• Minimum 2 years of related work experience.
• Excellent organizational and interpersonal skills.
• Able to work with a diverse and special needs population.
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams.
• Experience working with homeless/formerly homeless populations preferred.

Responsibilities

• Answer the phone, direct calls, take messages.
• Manage walk-ins and direct people to the appropriate Breaking Ground building, program, or service.
• Maintain and manage calendars.
• Compose, type, and edit correspondence, reports, memoranda, and other material.
• Manage invoices, check requests, and correspondence.
• Send and distribute mail.
• Keep an updated file of vendors.
• Track and order supplies.
• Attend meetings and take notes.
• Coordinate events.
• Perform other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Microsoft Office

Written and verbal skills

Multitasking

Education

High School diploma or equivalent

Tools

Microsoft Teams

Excel

Outlook

Word

Job description

Reporting to the Administrative Coordinator, Leasing and Compliance, theAdministrative Assistant, Leasing and Compliance supports the efforts to lease up and keep occupied, Breaking Ground's more than 2000 units of supportive housing apartments and in affordable housing that is managed by Breaking Ground and for-profit developers. The Administrative Assistant is responsible for scheduling meetings, answering and directing calls, maintaining office supplies, sending and distributing mail, and other administrative responsibilities.

This is a 35 hour work week.

ESSENTIAL DUTIES:

• Answer the phone, direct calls, take messages
• Manage walk-ins and direct people to the appropriate Breaking Ground building, program, or service
• Maintain and manage calendars
• Compose, type, and edit correspondence, reports, memoranda, and other material
• Manage invoices, check requests, and correspondence
• Send and distribute mail
• Keep an updated file of vendors
• Track and order supplies
• Attend meetings and take notes
• Coordinate events
• Perform other duties as assigned

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent required
• Minimum 2 years of related work experience
• Excellent organizational and interpersonal skills
• Able to work with a diverse and special needs population
• Able to handle multiple tasks simultaneously
• Must have excellent written and verbal skills
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams
• Experience working with homeless/formerly homeless populations preferred