Impactful Office Manager – Housing & Outreach Programs

Breaking Ground; Queens (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

Breaking Ground is seeking an Office Manager to welcome guests, manage clerical tasks, and support program operations across multiple locations. The role emphasizes organizing records, coordinating calendars, and handling communications in a fast-paced team setting.

The position requires strong writing and computer skills, fluency in English (Spanish preference), and a valid multi-state driver’s license. The 35-hour work week involves travel to various sites and collaboration with staff and

Qualifications

• Bachelor’s degree or equivalent experience.
• Excellent interpersonal and problem-solving skills.
• Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs.
• Excellent writing and communication skills.
• Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations.
• Preferred: bilingual in Spanish and English.
• Valid NY, NJ, CT, or PA driver’s license with a good driving record, as defined by Breaking Ground is preferred.

Responsibilities

• Greet guests, direct them to appropriate staff, and provide information
• Maintain petty cash, billing, check requests, and Metro cards
• Maintain facility and staff activity calendars
• Track vacations
• Keep an updated file of vendors
• Order and track supplies
• Maintain filing system including client data
• Order and keep an inventory of office supplies
• Answer phones, direct calls, and take messages
• Attend meetings and take notes
• Coordinate events
• Performs other related duties as assigned

Skills

Interpersonal skills

Problem-solving

MS Word

Excel

Written communication

Bilingual Spanish/English

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Job description

Breaking Ground is seeking an Office Manager to welcome guests, manage clerical tasks, and support program operations across multiple locations. The role emphasizes organizing records, coordinating calendars, and handling communications in a fast-paced team setting.

The position requires strong writing and computer skills, fluency in English (Spanish preference), and a valid multi-state driver’s license. The 35-hour work week involves travel to various sites and collaboration with staff and