Multilingual Learning Program Records Manager

Sylvania; Highland Park (AK); On-site; USD 34,000 - 38,000; Full time

Benefits offered by this job

Sick and personal leave

Paid holidays

Medical, dental, vision, and hearing

Job summary

Sylvania seeks a detail-oriented administrative professional to support the Multilingual Learners program. You will handle clerical, financial, and secretarial tasks, including purchasing and record keeping, while serving as a warm first contact for families joining the program.

The role requires strong organization, diplomacy, and experience in multicultural settings, with daily use of Microsoft Office on both Mac and PC platforms. This is a full-time, on-site position with standard benefits.

Qualifications

• Must meet at least one of the following three qualifications: Associate's degree or higher; or two years of higher education; or high school diploma with ParaProfessional Assessment eligibility.
• Minimum of three years of administrative office support and/or office management experience with advanced computer, database, recordkeeping, and document preparation skills.
• Demonstrated ability to work effectively in a multicultural environment and communicate professionally with diverse audiences using tact and diplomacy.

Responsibilities

• Perform clerical, financial, and secretarial duties for the ML program and related activities.
• Process purchase orders and requisitions; maintain program records and filing systems.
• Serve as a liaison between the district and families, providing welcoming and informed support from first contact.

Skills

Multicultural communication

Organizational skills

Attention to detail

Education

Associate's degree or higher

Two years of higher education (48 semester hours)

High school diploma with ParaProfessional Assessment eligibility

Tools

Excel

Word

PowerPoint

Outlook

Job description

Job Summary:

Performs a variety of clerical, financial, and secretarial duties in direct support of the Multilingual Learners (ML) program coordinator, including purchase orders, requisitions, bookkeeping, and program record management. Serves as a bridge between the district and families by acting as a primary point of contact for those entering the program. In addition to administrative data management and staff support, this role plays an active part in the welcoming and identification process, ensuring families are informed and supported from their initial interaction with the district.

New Hire Hourly Rate:

Grade 8: $24.84-$27.81 DOE

Internal Hourly Rate:

Determined by the ESSA Negotiated Agreement

Work Day:

7.5 hours per day

Work Year:

12 months

Bargaining Unit:

Education Support Staff Association (ESSA)

Job Qualifications/Requirements (please review job description for qualifications and duties of the position):

1. Must meet at least one of the following three qualifications:
2. 1. Associate's degree or higher; or
   2. Completion of at least two years of higher education (48 semester hours or equivalent); or
   3. High school diploma or equivalent and completion of the ParaProfessional Assessment, or the ability to pass the ParaProfessional Assessment within four (4) months of hire.
3. Minimum of three (3) years of administrative office support and/or office management experience, including advanced computer, database, recordkeeping, and document preparation skills. Demonstrated experience may substitute for the post-secondary education requirement.
4. Demonstrated ability to work effectively in a multicultural environment and communicate professionally with diverse audiences using tact and diplomacy.
5. Strong organizational, multitasking, and prioritization skills with careful attention to detail and deadlines.
6. Proficiency with Microsoft Office Suite programs, including Excel, Word, PowerPoint, and Outlook, as well as experience working with Mac, PC, and Chrome operating systems.
7. Ability to work independently in a fast-paced environment while maintaining reliability, professionalism, and responsiveness to constructive feedback.

This position offers an excellent benefit package, including:

• Accrued sick and personal leave
• Paid holidays
• Medical,dental, vision, and audio
• Retirement (PERS)