Student Services Support Specialist

Eagle County School District; Eagle (CO); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Tuition reimbursement

Paid holidays and leave

Free CMC credits

Job summary

Eagle Schools is seeking a Support Specialist for Student Support Services to coordinate administrative and operational functions across Multilingual Education, Assessment, MTSS, Wellness, and Community Partnerships.

The role involves secretarial duties, budget support, payroll, scheduling, and data entry, with bilingual English/Spanish communication. The position reports to the Director of Multilingual Education and offers competitive benefits.

Qualifications

• High school diploma or equivalent.
• 1-year post-secondary secretarial training in written communication, office management, accounting, and specialized technology courses or 2+ years related secretarial or related technology experience, including accounting experience.
• Effective communication and interpersonal skills in English and Spanish.
• Effective organizational, time management and problem-solving skills.
• Computer skills: software management applications, technical troubleshooting skills and system analysis. Proficient in Microsoft Office and on the Google Platform (Google docs, sheets, forms, etc.)
• Successful experience working with confidential information in an office setting.

Responsibilities

• Perform general secretarial duties (i.e. filing, typing, keyboarding, scheduling, office management, invoicing, printings, mailings, generate certificates, and other routine office procedures) as directed by the Student Services Team.
• Assist with ongoing general fund and grant budget expenditures and adjustments for the department.
• Maintain payroll, attendance records, extra duty stipends, and Change of Status forms using various district software programs and meeting district completion deadlines.
• Coordinate, plan, and provide logistical support for the Student Services meetings and travel.
• Coordinate, plan, and provide logistical support for professional learning opportunities sponsored by the Student Services Team, including, but not limited to: confirming consultants, training times, locations, equipment needed, registration, attendance, food (snack, coffee, meal) purchasing/organizing/ set-up/clean-up and meeting arrangements.
• Process purchase orders and building purchasing card statements and journal entries including vendor contact for ordering and purchase order inquiries and pay invoices. Process and inventory materials as they are delivered.
• Update and review information in district databases, including data entry, rostering student accounts, and teacher accounts.
• Add students to the testing platform, follow up with teachers to ensure test results and other pertinent records are uploaded to Educlimber and PowerSchool in a timely manner.
• Maintain the Home School records.
• Support identification of students for the McKinney Vento Program, contact families, connect supports, and maintain proper documentation.
• Support the district Truancy System administration including organizing documentation, court summons and parent communication.
• Support the District Assessment Coordinator with assessment data management and coordinate delivery of secure materials.
• Effectively communicate with teachers and parents of students via phone or email in English or Spanish to complete forms and applications.
• Maintain a high level of confidentiality in accordance with law and district rules.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Communication skills

Organization & time management

Problem-solving

Microsoft Office proficiency

Google Workspace proficiency

Education

High school diploma or equivalent

1-year post-secondary secretarial training or 2+ years related experience

Tools

Microsoft Office

Google Workspace (Docs/Sheets/Forms)

Job description

SUPPORT SPECIALIST

Student Support Services

BENEFITS:

Health, Dental and Vision insurance, 20-22% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others. For full time employees

HIRING SALARY RANGE:

$22.72 - $27.26 per hour

For the most current salary schedules, please visit https://www.eagleschools.net/departments/finance/salary-schedules

SUMMARY OF JOB DESCRIPTION:

Coordinates administrative and operational functions for the student services team (Multilingual Education, Assessment, Multi-Tiered Systems of Support, Wellness, Prevention, and relationships with Community Partners).

SUPERVISED BY:

Director of Multilingual Education

ESSENTIAL JOB ELEMENTS:

• Perform general secretarial duties (i.e. filing, typing, keyboarding, scheduling, office management, invoicing, printings, mailings, generate certificates, and other routine office procedures) as directed by the Student Services Team.
• Assist with ongoing general fund and grant budget expenditures and adjustments for the department.
• Maintain payroll, attendance records, extra duty stipends, and Change of Status forms using various district software programs and meeting district completion deadlines.
• Coordinate, plan, and provide logistical support for the Student Services meetings and travel.
• Coordinate, plan, and provide logistical support for professional learning opportunities sponsored by the Student Services Team, including, but not limited to: confirming consultants, training times, locations, equipment needed, registration, attendance, food (snack, coffee, meal) purchasing/organizing/ set-up/clean-up and meeting arrangements.
• Process purchase orders and building purchasing card statements and journal entries including vendor contact for ordering and purchase order inquiries and pay invoices. Process and inventory materials as they are delivered.
• Update and review information in district databases, including data entry, rostering student accounts, and teacher accounts.
• Add students to the testing platform, follow up with teachers to ensure test results and other pertinent records are uploaded to Educlimber and PowerSchool in a timely manner.
• Maintain the Home School records.
• Support identification of students for the McKinney Vento Program, contact families, connect supports, and maintain proper documentation.
• Support the district Truancy System administration including organizing documentation, court summons and parent communication.
• Support the District Assessment Coordinator with assessment data management and coordinate delivery of secure materials.
• Effectively communicate with teachers and parents of students via phone or email in English or Spanish to complete forms and applications.
• Maintain a high level of confidentiality in accordance with law and district rules.
• Perform other duties as assigned.

CONTACTS:

Student Services team members, other district employees, parents, technical support representatives, vendors, and outside consultants.

QUALIFICATIONS:

• High school diploma or equivalent.
• 1-year post-secondary secretarial training in written communication, office management, accounting, and specialized technology courses or 2+ years related secretarial or related technology experience, including accounting experience.
• Effective communication and interpersonal skills in English and Spanish.
• Effective organizational, time management and problem-solving skills.
• Computer skills: software management applications, technical troubleshooting skills and system analysis. Proficient in Microsoft Office and on the Google Platform (Google docs, sheets, forms, etc.)
• Successful experience working with confidential information in an office setting.

Questions About This Position

For questions regarding this position, please contact:

Jessica Martinez
Director of Multilingual Services
Department of Multilingual Education
[e-mail]
970.328.2187