Multifamily Leasing & Admin Specialist

MAGNET HR GROUP LLC.; Lewisville (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Company benefits eligibility

Paid time off (PTO) and holidays

Professional development and training

Job summary

MAGNET HR GROUP LLC. is seeking a Leasing & Administrative Coordinator to provide administrative, leasing, payroll, employee, and operational support across the company’s multifamily apartment portfolio.

You will work with Property Managers, site staff, residents, and HR to ensure accurate records and timely processes. You will handle leasing inquiries, payroll data, documentation, reporting, and cross-property coordination, requiring high organization, discretion, and professional communication

Qualifications

• High school diploma or equivalent required.
• 2+ years in multifamily, leasing, property management, payroll, administrative, HR, or related experience preferred.
• Multifamily property management experience strongly preferred.
• Experience supporting multiple properties or locations preferred.
• Experience with payroll, timekeeping, property management, HRIS, and CRM systems preferred.
• Working knowledge of Outlook, Word, and Excel.
• Knowledge of Fair Housing requirements applicable to multifamily leasing preferred.
• Strong organizational, communication, customer-service, and data-entry skills.
• Ability to maintain confidential employee, payroll, applicant, and resident information.
• Ability to manage multiple deadlines and priorities.
• Ability to interact professionally with employees, residents, applicants, PMs, and senior management.

Responsibilities

• Provide administrative and operational support to all assigned multifamily properties.
• Serve as a central administrative contact between Operations, Property Managers, site staff, payroll, and other departments.
• Communicate regularly with Property Managers and employees regarding operational matters.
• Assist Operations with information, reports, and updates from properties.
• Track outstanding requests and follow up for timely completion.
• Maintain consistent administrative processes across properties.
• Prepare reports, spreadsheets, correspondence, notices and other documents.
• Assist with meetings, property visits, training, and special projects.
• Travel between properties to provide administrative or leasing support.

Skills

Organizational skills

Communication skills

Customer-service skills

Data-entry skills

Education

High school diploma or equivalent

Tools

HRIS

CRM

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

MAGNET HR GROUP LLC. is seeking a Leasing & Administrative Coordinator to provide administrative, leasing, payroll, employee, and operational support across the company’s multifamily apartment portfolio.

You will work with Property Managers, site staff, residents, and HR to ensure accurate records and timely processes. You will handle leasing inquiries, payroll data, documentation, reporting, and cross-property coordination, requiring high organization, discretion, and professional communication