Multifamily Assistant Property Manager — Leasing & Ops

Harbor Group Management Co.; Los Angeles (CA); On-site; USD 56,000 - 70,000; Full time

Benefits offered by this job

Competitive Salaries & Bonuses

Medical, Dental & Vision Plans

401(k) Plan with Employer Matching

Paid Time Off (PTO) & 10+ Paid H olid-

Paid Parental Leave

Employee Apartment Discount

Tuition Reimbursement

Wellness Perks

Job summary

Harbor Group Management Co. is seeking an Assistant Property Manager for a multifamily community in Los Angeles. This role supports the Property Manager with day-to-day financial, operational and administrative tasks, focusing on resident relations, rent collection and leasing activities.

You will prepare deposits, assist with month-end close, manage vendor invoices, and coordinate with maintenance to ensure timely unit turns, while upholding fair housing laws and company policies.

Qualifications

• High School Diploma or equivalent.
• Minimum of two years of experience in multifamily property management.
• Strong understanding of lease agreements, rent collection, and lease enforcement procedures.
• Proficient with Microsoft Office and Property Management software experience is a must.
• Comfortable with G/L postings, SODA (Security Deposit Accounting), and financial reconciliations.
• Proficiency in social media platforms (e.g., Facebook, Instagram, LinkedIn, etc.) is preferred.
• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team.
• Must be customer-service oriented with the ability to interact professionally with residents and vendors.
• Valid driver's license required (for operating golf carts if applicable).

Responsibilities

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.
• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.
• Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.
• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.
• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.
• Support lease renewal programs and educate new and prospective residents on community policies.
• Shop competitive properties regularly to maintain market awareness.
• Respond promptly and professionally to resident complaints, service requests, and inquiries.
• Promote resident satisfaction and retention through excellent customer service and proactive communication.
• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.
• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.
• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.
• Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.
• Coordinate with the maintenance team to ensure timely unit turns and service requests.
• Act as on-site supervisor in the absence of the Property Manager.
• Assist in training and supervising property staff, delegating tasks as appropriate.
• Maintain open communication with ownership/management and provide community performance updates as needed.

Skills

Customer service

Communication

Organizational skills

Multitasking

Problem-solving

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Property Management software

G/L postings

Job description

Harbor Group Management Co. is seeking an Assistant Property Manager for a multifamily community in Los Angeles. This role supports the Property Manager with day-to-day financial, operational and administrative tasks, focusing on resident relations, rent collection and leasing activities.

You will prepare deposits, assist with month-end close, manage vendor invoices, and coordinate with maintenance to ensure timely unit turns, while upholding fair housing laws and company policies.