Multifamily Administrative & Leasing Coordinator

Related Companies; New York (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Competitive benefits package

401(k) & retirement plans

Life and AD&D insurance

Employee Assistance Program

Volunteer time off

Job summary

Related Companies is seeking an Administrative Assistant for a 144-unit affordable community in Chelsea, Manhattan. You will support leasing, compliance, and resident services, acting as a friendly point of contact for residents, applicants, vendors, and guests.

On-site role with a Monday–Friday schedule, 8:30 AM–5:00 PM, engaging with the property team to keep operations running smoothly. Ideal candidates have 1+ year in admin or front desk roles, comfort with Microsoft Office, and a proactive,

Qualifications

• 1+ year of administrative, customer service, or front desk experience.
• Experience in multifamily or affordable housing experience strongly preferred.
• Available to work one Saturday per month.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning property systems.

Responsibilities

• Welcoming tenants and new applicants and guiding them through the application process.
• Serve as a primary point of contact for residents, applicants, vendors, and visitors, creating a welcoming and professional office environment.
• Support leasing and compliance activities by distributing application materials, assisting with interviews, and coordinating background and credit checks.
• Assist with lease related tasks including preparing documents, supporting lease signings, and processing invoices and financial paperwork.
• Organize and maintain applicant and resident files in both paper and electronic formats, ensuring documents are properly labeled, dated, and filed.
• Track deadlines for certifications, renewals, and required notices, maintaining logs and notifying the team of upcoming items.
• Support audit preparation including MORs and LIHTC file reviews by assembling file lists, pulling documentation, and confirming file order and completeness.
• Assist with resident engagement activities including event sign-ups, room set up, refreshments, and post event clean-up.
• Order office supplies and maintain the lobby and work areas in an organized and presentable condition
• Provide general administrative support to the property team as assigned.
• Available to work on-site, Monday-Friday 8:30AM - 5PM.

Skills

Administrative experience

Customer service

Front desk experience

Time management

Communication

Attention to detail

Confidentiality

Problem solving

Real Estate License (bonus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Related Companies is seeking an Administrative Assistant for a 144-unit affordable community in Chelsea, Manhattan. You will support leasing, compliance, and resident services, acting as a friendly point of contact for residents, applicants, vendors, and guests.

On-site role with a Monday–Friday schedule, 8:30 AM–5:00 PM, engaging with the property team to keep operations running smoothly. Ideal candidates have 1+ year in admin or front desk roles, comfort with Microsoft Office, and a proactive,