Project Coordinator

Stantec; Phoenix (AZ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Stantec in Chandler, AZ seeks a Project Coordinator/Program Administrator to provide administrative, operational and project support for a large mining client. The role emphasizes organization, proactive communication and team coordination.

You will organize meetings, manage calendars, assist with proposals, track action items and prepare schedules and documents using MS Office. The ideal candidate has 8–10 years in a professional office, strong Excel/Outlook skills, and the ability to work five

Qualifications

• Proficiency with Microsoft Office and presentation tools (Word, Excel, PowerPoint, Outlook, Visio, Adobe Professional).
• Strong organizational skills with the ability to handle multiple tasks and conflicting deadlines.
• Aptitude in numbers and general accounting experience; Accounts Payable.
• Willingness to work overtime occasionally to meet deadlines.
• Ability to work independently and in a dynamic team environment.
• Excellent verbal and written communication skills.
• Office-based role requiring presence five days a week.
• Familiarity with Adobe Design Standards is a plus (InDesign).

Responsibilities

• Coordinate with project team across North America to organize meetings, travel, and events for multiple projects.
• Serve as office point-of-contact for clients and engineering providers for meetings and external coordination.
• Assist with proposals by collaborating with Project Managers, Marketing, and staff.
• Support HSSE goals, project utilization (>85%), and management of action items.
• Organize schedules, minutes, reports, databases, and documents related to project execution.
• Prepare, review, and format specifications and proposals; edit for completeness.
• Process expense reports and timecard administration; assist with contract progress payments and change orders.

Skills

MS Office Suite

Organizational skills

Communication

Accounts Payable

Overtime flexibility

Team & independent work

Attention to detail

InDesign familiarity

Engineering/mining experience

Tools

InDesign

Adobe Professional

Job description

We are currently seeking a Project Coordinator / Program Administrator with strong multi-tasking, interpersonal, organizational and communication skills to provide administrative, operational and project related assistance to support several projects for a large mining client in our Chandler, Arizona office. This position is ideal for an individual who is an organized and motivated self-starter and takes pride in keeping a team well organized, running smoothly and can “think ahead”.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include, but are not limited to the following:

• Coordinate with our project team across North America to facilitate meetings, coordinate travel and events, and support the internal execution of fast-paced, multi-discipline engineering.
• Act as the office point-of-contact for clients and Engineering Service Providers to coordinate meetings, support networking events, and support the management team with external project coordination.
• Work with Project Managers, Marketing, and other Administration staff to develop successful proposals that differentiate us from the competition.
• Meeting HSSE goals and targets and personal project utilization requirement (>85%)
• Liaise with staff members and assisting with project administration including:
  
  • Correspondence, schedules, minutes, spreadsheets, letters, reports, presentations, database lists, specifications, contracts, etc.
  • Organize, attend, and document project and team meetings including the coordination and tracking of action items and deliverables.
  • Create and maintain project schedules and deliverables, as requested.
  • Organize and manage aspects of filing and information retrieval related to project execution, business opportunities, and client management needs.
  • Collate and format specifications and proposals, edit and proofread for completeness.
  • Process expense reports and timecard administration through the oracle system.
  • Work with project managers and contractors on contract progress payments and change orders.
  • Provide follow up in a timely manner and prioritize/sequence multiple tasks.
  • Manage Outlook Calendars, set appointments, schedule meetings, identify potential scheduling conflicts and work collaboratively with others to resolve them.
  • Performing other duties as requested.

Qualifications

Qualifications

Your Capabilities and Credentials

We are seeking a self-motivated individual who ideally has experience working in an engineering or mining consulting firm, who has a demonstrated ability to learn quickly and adapt to new software tools and processes. Additional qualifications include:

• Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, Visio, and Adobe Professional.
• Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines.
• Aptitude in working with numbers and general accounting experience; Accounts Payable.
• Willingness to work overtime occasionally in order to meet deadlines. - Ability to work independently and in a dynamic team environment is required.
• Good communication skills, both verbal and written.
• Self-motivated and strong attention to detail.
• This position requires the individual to be in the office 5 days a week.
• Experience using Adobe Design Standards, specifically, InDesign, is a plus, but not a requirement.

Education and Experience

• Experience organizing and improving program and project processes is desired.
• Demonstrated experience working in a fast-paced work environment with multiple stakeholders is an asset.
• Minimum of 8 - 10 years of experience working in a professional office environment.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Job Info

• Job Identification 1007530
• Posting Date 10/16/2026, 04:33 PM
• Locations 3133 West Frye Road Suite 300, Chandler, AZ, 85226, US (Hybrid)