Multi-State Payroll Specialist: Union Compliance & Accurate Pay

wilsonconst; Canby (OR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Employer-paid medical, dental, and vis

401(k) plan

Paid time off

Job summary

Wilson Construction Company is seeking a Payroll Specialist to join our Canby, Oregon headquarters accounting team. You will handle high-volume, multi-state payroll for 800–900 employees, audits, cost coding, union reporting, and tax remittances in a fast-paced office.

We value accuracy, timely delivery, and strong communication with employees, project managers, and external agencies. Applicants should be local or willing to relocate to Canby and thrive in a collaborative on-site environment.

Qualifications

• 3+ years of progressive payroll and accounting experience.
• In-house, full-cycle construction and multi-union payroll processing background is highly preferred.
• In-depth understanding of federal, multi-state, and local payroll tax principles; familiarity with Davis-Bacon and state prevailing wage requirements is a major plus.
• Strong numerical accuracy and data-entry skills.
• Ability to work in a fast-paced environment with composure and precision.

Responsibilities

• Payroll Processing & Cost Coding: Audit weekly timesheets for completeness and accurately process multi-state, multi-union cost-coded payroll runs.
• Union Compliance & Reporting: Apply complex multi-union CBAs and prepare, review, and submit monthly union reporting packages.
• Tax & Regulatory Compliance: Prepare and remit weekly, monthly, and quarterly federal, multi-state, and local payroll taxes while ensuring strict alignment with wage and hour laws.
• Reconciliation & Problem Resolution: Identify and resolve outstanding payroll, wage, or accounting discrepancies in a timely, solution-oriented manner.
• Employee & Stakeholder Service: Provide clear, responsive customer service to internal employees, project management, union reps, and external agencies regarding payroll inquiries.

Skills

Excel

Outlook

MS Office suite

10-key data entry

Analytical thinking

Time management

Payroll processing

Tools

Excel

Outlook

MS Office

Job description

Wilson Construction Company is seeking a Payroll Specialist to join our Canby, Oregon headquarters accounting team. You will handle high-volume, multi-state payroll for 800–900 employees, audits, cost coding, union reporting, and tax remittances in a fast-paced office.

We value accuracy, timely delivery, and strong communication with employees, project managers, and external agencies. Applicants should be local or willing to relocate to Canby and thrive in a collaborative on-site environment.