Multi-State Payroll Specialist, Union & Certified Payroll

Midwest Services Group; Vandalia (OH); On-site; USD 52,000 - 68,000; Full time

Job summary

Midwest Services Group is seeking a Payroll Specialist to support accurate and timely weekly payroll for our field-based workforce across multiple states. You will collaborate with Payroll, HR, Operations, and Accounting to ensure employee setup, timecard review, deductions, and compliance with deadlines.

The ideal candidate has at least 2 years of payroll experience, multi-state exposure, and a keen eye for detail.

Qualifications

• Minimum of 2 years payroll experience required.
• Multi-state payroll experience required.
• High attention to detail with strong organizational, problem‑solving, and follow‑through skills.
• Ability to manage multiple deadlines across payroll cycles, union reporting, jurisdictional requirements, and audits.
• Understanding of payroll deadlines, compliance obligations, and reporting requirements.
• Strong communication skills, supporting field employees, leadership and internal departments.

Responsibilities

• Support full‑cycle weekly payroll processing for union and non‑union field employees across multiple states
• Review, audit and process employee timecards in partnership with the Payroll Manager, including researching and correcting discrepancies
• Complete verification of employee requests
• Complete monthly union reporting while maintaining compliance with due states and remittance requirements
• Set up employee insurance deductions and other payroll‑related deductions as needed
• Maintain and update union rates, classifications, deductions, and out‑of‑state payroll requirements
• Research payroll requirements for new state setups and project locations
• Assist employees with payroll questions and corrections
• Support certified payroll reporting and prevailing wage compliance
• Partner with HR, Payroll, Operations, and Accounting to ensure accurate employee setup, classifications, deductions, and cost tracking
• Support active construction operations and large field workforce

Skills

Payroll processing

Multi-state payroll

Attention to detail

Time management

Communication

Union reporting

Tools

ADP

HeavyJob

Job description

Midwest Services Group is seeking a Payroll Specialist to support accurate and timely weekly payroll for our field-based workforce across multiple states. You will collaborate with Payroll, HR, Operations, and Accounting to ensure employee setup, timecard review, deductions, and compliance with deadlines.

The ideal candidate has at least 2 years of payroll experience, multi-state exposure, and a keen eye for detail.