Multi-State Payroll Specialist & Compliance Pro

Moffatt & Nichol; Charleston (SC); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Family coverage is available

Low-deductible plan

HSA match

Wellness program with incentives

Employee Assistance Program

Paid time off

Paid holidays

401(k) match

Life insurance fully paid by company

Tuition reimbursement program

Mentoring program

Pet insurance

Job summary

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. You will implement, maintain, and review multi-state payrolls with independence, owning compliance activities including tax filings, 401(k) reconciliation, certified payroll, and audits.

This is an individual-contributor role with a focus on accuracy and internal controls. You will work across HR and finance to ensure accurate payroll processing, reporting, and system configurations while supporting continuous

Qualifications

• Bachelor's degree in accounting, finance, business, or related field is required.
• Typically 4 to 7+ years of payroll experience.
• Certified Payroll Professional (CPP) is preferred.
• Strong command of ADP Workforce Now, WorkDay, and BST Global for configuration and reporting.
• Advanced Excel skills and knowledge of multi-jurisdiction tax compliance.

Responsibilities

• Manage end-to-end payroll processing for multi-state employees with accuracy and timeliness.
• Review and approve payroll calculations including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records in line with policies and audit requirements.
• Oversee payroll system setup and maintenance including pay codes and earnings types.
• Coordinate timekeeping and timesheet management within the ERP system.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) deductions, employer matching, and annual limit compliance.
• Monitor and reconcile benefit contributions and 401(k) funding.
• Coordinate state payroll tax operations for compliance with regulations.
• Lead or assist payroll-related projects and system implementations.
• Collaborate with internal and external auditors during audits.
• Audit timekeeping data and ensure accurate PTO/FMLA balances.
• Assist with year-end activities including W-2 and bonus processing.
• Serve as escalation point for complex payroll or tax inquiries.
• Prepare and submit monthly/quarterly state BLS reports.

Skills

Payroll processing

Tax compliance

Analytical skills

Excel

Documentation

Education

Bachelor's degree in accounting, finance, business, or related field

Certified Payroll Professional (CPP)

Tools

ADP Workforce Now

WorkDay

BST Global

Job description

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. You will implement, maintain, and review multi-state payrolls with independence, owning compliance activities including tax filings, 401(k) reconciliation, certified payroll, and audits.

This is an individual-contributor role with a focus on accuracy and internal controls. You will work across HR and finance to ensure accurate payroll processing, reporting, and system configurations while supporting continuous