Multi-State Payroll & Compliance Specialist

Moffatt & Nichol; Corpus Christi (TX); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Life Insurance

Wellness program

Tuition reimbursement

Job summary

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team and manage multi-state payrolls with high independence. You’ll own compliance activities, including tax filings, 401(k) reconciliation, and audits, while designing payroll reports.

This individual-contributor role requires strong ADP Workforce Now, WorkDay and BST Global experience, advanced Excel, and the ability to handle complex payroll operations for a U.S.-based firm with global projects.

Qualifications

• Bachelor's degree in accounting, finance, business, or a related field; required.
• Typically, 4 to 7+ years of experience.
• Certified Payroll Professional (CPP); preferred.
• Strong command of ADP Workforce Now, WorkDay, and BST Global, including system configuration and reporting; required.
• Advanced Excel skills; required.
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required.
• All new hires will be required to successfully complete and pass a pre-employment background check.

Responsibilities

• Manage end-to-end payroll processing for multi-state or multi-country employees, ensuring accuracy and timeliness.
• Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records in accordance with company policies and audit requirements.
• Oversee the payroll system setup and maintenance, including configuration of pay codes, deduction codes, and earnings types.
• Oversee timekeeping and timesheet management within the ERP system, ensuring accurate capture of employee hours, leave, benefit hours, and project allocations.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions, employer matching contributions, and annual limit compliance: coordinate with plan administrators for changes, and year-end reporting.
• Monitor and reconcile benefit and 401(k) contributions to ensure accurate funding and reporting.
• Oversee and coordinate the setup of new state payroll tax operations to ensure compliance with federal and state regulations.
• Lead or assist with payroll-related projects, or system implementations.
• Collaborate with internal and external auditors during payroll audits.
• Audit timekeeping data and ensure accurate PTO, FMLA, and leave balances.
• Assist with year-end activities including W-2, and bonus processing.
• Act as the escalation point for complex payroll or tax-related inquiries.
• Prepare and submit monthly and quarterly state BLS reports per state requirements.
• Partner with HR to ensure all employee changes are accurately reflected in the payroll system.
• Oversee payroll disbursements, including electronic payments, off-cycle runs, and distribution of live checks.
• Serve as a primary point of contact for employee payroll inquiries.
• Support system updates, testing, and configuration changes.
• Generate and analyze payroll reports for Finance, HR, and management.
• Generate certified payroll reports for project proposals.
• Identify and implement process improvements to enhance accuracy, efficiency, and internal controls across payroll operations.
• Support continuous improvement initiatives in HR and Payroll systems, documentation, and SOPs.

Skills

Advanced Excel

ADP Workforce Now

WorkDay

BST Global

Multi-state tax compliance

Education

Bachelor's degree in accounting/finance/business

Job description

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team and manage multi-state payrolls with high independence. You’ll own compliance activities, including tax filings, 401(k) reconciliation, and audits, while designing payroll reports.

This individual-contributor role requires strong ADP Workforce Now, WorkDay and BST Global experience, advanced Excel, and the ability to handle complex payroll operations for a U.S.-based firm with global projects.