Senior Multi-State Payroll Specialist

Moffatt & Nichol; New Orleans (LA); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) match

Life Insurance

Paid time off

Tuition Reimbursement

Wellness Program

Pet Insurance

Job summary

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. This role handles multi-state payrolls with independence and owns compliance activities, including tax filings, 401(k) reconciliation, certified payroll, and audits, while designing payroll reports.

As an individual contributor, you will oversee timekeeping, payroll system configurations, and monthly/quarterly reporting. The position emphasizes accuracy, internal controls, and collaboration with HR and external auditors.

Qualifications

• Bachelor's degree in accounting, finance, business, or a related field; required
• Typically 4 to 7+ years of experience
• Certified Payroll Professional (CPP); preferred
• Strong command of ADP Workforce Now, WorkDay, and BST Global, including system configuration and reporting; required
• Advanced Excel skills; required
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required
• All new hires will be required to pass a pre-employment background check in compliance with NIST 800-171
• Moffatt & Nichol uses E-Verify and employment is contingent upon legal ability to work in the U.S.

Responsibilities

• Manage end-to-end payroll processing for multi-state employees
• Review and approve payroll calculations including earnings, deductions, bonuses and overtime
• Ensure compliance with federal, state, and local tax laws and wage regulations
• Maintain accurate payroll records and audit requirements
• Oversee payroll system setup and maintenance including pay codes and earnings types
• Oversee timekeeping and timesheet management within the ERP system
• Prepare and reconcile payroll reports
• Administer 401(k) plan deductions and employer matching contributions
• Monitor and reconcile benefit and 401(k) contributions
• Reconcile payroll with shadow invoices and ensure proper funding
• Set up new state payroll tax operations for compliance
• Lead or assist payroll-related projects or system implementations
• Collaborate with auditors during payroll audits
• Audit timekeeping data and PTO/FMLA balances
• Assist with year-end activities including W-2 and bonuses
• Prepare and submit state BLS reports
• Partner with HR on employee changes reflected in payroll
• Oversee payroll disbursements including live checks
• Serve as primary contact for employee payroll inquiries
• Support system updates, testing and configuration changes
• Generate and analyze payroll reports for Finance, HR and management
• Generate certified payroll reports for project proposals
• Identify and implement process improvements to enhance accuracy and efficiency
• Support continuous improvement initiatives in HR and Payroll systems

Skills

ADP Workforce Now

Workday

BST Global

Advanced Excel

Multi-jurisdiction Tax

Education

Bachelor's degree in accounting/finance/business

Tools

ADP Workforce Now

Workday

BST Global

Job description

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. This role handles multi-state payrolls with independence and owns compliance activities, including tax filings, 401(k) reconciliation, certified payroll, and audits, while designing payroll reports.

As an individual contributor, you will oversee timekeeping, payroll system configurations, and monthly/quarterly reporting. The position emphasizes accuracy, internal controls, and collaboration with HR and external auditors.