Senior Multi-State Payroll Specialist

Moffatt & Nichol; Sunset Corners (FL); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Tuition reimbursement

Wellness program

Job summary

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team in the U.S. This role will manage end-to-end payroll for multi-state employees, ensuring accuracy and compliance with federal, state and local tax laws.

You will oversee timekeeping, 401(k) deductions, and reporting, while coordinating with HR and external auditors. The position emphasizes independence with opportunities to lead payroll improvements and system configurations, including ADP Workforce Now, WorkDay, and BST

Qualifications

• Bachelor's degree in accounting, finance, business, or a related field; required
• Typically 4 to 7+ years of experience
• Certified Payroll Professional (CPP); preferred
• Strong command of ADP Workforce Now, WorkDay, and BST Global, including system configuration and reporting; required
• Advanced Excel skills; required
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required
• Strong analytical skills; communicate clearly and manage conflict diplomatically
• Pre-employment background check in compliance with NIST 800-171

Responsibilities

• Manage end-to-end payroll processing for multi-state or multi-country employees, ensuring accuracy and timeliness.
• Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records in accordance with company policies and audit requirements.
• Oversee the payroll system setup and maintenance, including configuration of pay codes, deduction codes, and earnings types.
• Oversee timekeeping and timesheet management within the ERP system, ensuring accurate capture of employee hours, leave, benefit hours, and project allocations.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions, employer matching contributions, and annual limit compliance; coordinate with plan administrators for changes, and year-end reporting.
• Monitor and reconcile benefit and 401(k) contributions to ensure accurate funding and reporting.
• Audit timekeeping data and ensure accurate PTO, FMLA, and leave balances.
• Prepare and submit monthly and quarterly state BLS reports per state requirements.
• Partner with HR to ensure all employee changes are accurately reflected in the payroll system.
• Oversee payroll disbursements, including electronic payments, off-cycle runs, and distribution of live checks.
• Serve as a primary point of contact for employee payroll inquiries.

Skills

Payroll processing

Multi-state payroll

Compliance

Analytical skills

Communication

Education

Bachelor's degree in accounting/finance

Tools

ADP Workforce Now

WorkDay

BST Global

Job description

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team in the U.S. This role will manage end-to-end payroll for multi-state employees, ensuring accuracy and compliance with federal, state and local tax laws.

You will oversee timekeeping, 401(k) deductions, and reporting, while coordinating with HR and external auditors. The position emphasizes independence with opportunities to lead payroll improvements and system configurations, including ADP Workforce Now, WorkDay, and BST