Senior Multistate Payroll Specialist

Moffatt & Nichol; Norcross (GA); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) match

Health benefits

Paid time off

Tuition reimbursement

Job summary

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. This role will manage multi-state payrolls, ensure tax compliance, administer 401(k) contributions, and support audits. You’ll design payroll reports and maintain records with high accuracy and independence across complex payroll activities.

The position emphasizes interfacing with HR and auditors, implementing process improvements, and ensuring timely disbursements. A CPP is preferred; strong Excel skills required.

Qualifications

• Bachelor’s degree in accounting, finance, business, or related field is required.
• Typically 4–7+ years of experience in payroll.
• Proficiency with ADP Workforce Now, WorkDay, BST Global and advanced Excel.
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll.

Responsibilities

• Manage end-to-end payroll processing for multi-state or multi-country employees.
• Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records in accordance with company policies and audit requirements.
• Oversee the payroll system setup and maintenance, including configuration of pay codes, deduction codes, and earnings types.
• Oversee timekeeping and timesheet management within the ERP system, ensuring accurate capture of employee hours, leave, benefit hours, and project allocations.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions, employer matching contributions, and annual limit compliance.
• Monitor and reconcile benefit and 401(k) contributions to ensure accurate funding and reporting.
• Reconcile payroll with shadow invoices and ensure proper funding for wages, taxes, benefits, and garnishments.
• Oversee setup of new state payroll tax operations and ensure compliance with regulations.
• Lead or assist with payroll-related projects or system implementations.
• Collaborate with internal and external auditors during payroll audits.
• Audit timekeeping data and ensure accurate PTO, FMLA, and leave balances.
• Assist with year-end activities including W-2 and bonus processing.
• Prepare and submit monthly and quarterly state BLS reports per state requirements.
• Partner with HR to reflect employee changes in the payroll system.
• Oversee payroll disbursements, including electronic payments and live checks.
• Serve as primary contact for employee payroll inquiries and provide timely resolution.

Skills

Analytical skills

Clear communication

Conflict management

Strong payroll knowledge

Education

Bachelor's degree in accounting, finance, business, or related field

Certified Payroll Professional (CPP) preferred

Tools

ADP Workforce Now

WorkDay

BST Global

Excel

Job description

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. This role will manage multi-state payrolls, ensure tax compliance, administer 401(k) contributions, and support audits. You’ll design payroll reports and maintain records with high accuracy and independence across complex payroll activities.

The position emphasizes interfacing with HR and auditors, implementing process improvements, and ensuring timely disbursements. A CPP is preferred; strong Excel skills required.