Multistate Payroll Specialist

Moffatt & Nichol; City of Niagara Falls (NY); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) match

Life Insurance

Paid time off

Job summary

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. This role handles end-to-end multi-state payrolls, ensuring accuracy, compliance, and timely processing. You will manage tax filings, 401(k) reconciliation, audits, and generate payroll reports.

The position emphasizes independence in a complex, multi-state environment with opportunities to lead payroll-related projects and collaborate with auditors and HR. A CPP and strong Excel skills are highly valued.

Qualifications

• Bachelor's degree in accounting, finance, business, or related field.
• Typically 4 to 7+ years of experience.
• Certified Payroll Professional (CPP) preferred.
• Strong command of ADP Workforce Now, WorkDay, and BST Global, including system configuration and reporting.
• Advanced Excel skills; required.
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required.
• Strong analytical skills; communicate clearly and manage conflict diplomatically.
• All new hires will pass pre-employment background checks; E-Verify compliance.

Responsibilities

• Manage end-to-end payroll processing for multi-state or multi-country employees, ensuring accuracy and timeliness.
• Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records in accordance with company policies and audit requirements.
• Oversee payroll system setup and maintenance, including configuration of pay codes, deduction codes, and earnings types.
• Oversee timekeeping and timesheet management within the ERP system, ensuring accurate capture of employee hours, leave, benefit hours, and project allocations.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions, employer matching contributions, and annual limit compliance; coordinate with plan administrators for changes, and year-end reporting.
• Monitor and reconcile benefit and 401(k) contributions to ensure accurate funding and reporting.
• Reconcile payroll with shadow invoices and ensure proper funding for wages, taxes, benefits, and garnishments.
• Oversee and coordinate the setup of new state payroll tax operations to ensure compliance with federal and state regulations.
• Lead or assist with payroll-related projects, or system implementations.
• Collaborate with internal and external auditors during payroll audits.
• Audit timekeeping data and ensure accurate PTO, FMLA, and leave balances.
• Assist with year-end activities including W-2, and bonus processing.
• Act as the escalation point for complex payroll or tax-related inquiries.
• Prepare and submit monthly and quarterly state BLS reports per state requirements.
• Partner with HR to ensure all employee changes are accurately reflected in the payroll system.
• Oversee payroll disbursements, including electronic payments, off-cycle runs, and distribution of live checks.
• Serve as a primary point of contact for employee payroll inquiries, ensuring timely resolution and clear communication.
• Support system updates, testing, and configuration changes.
• Generate and analyze payroll reports for Finance, HR, and management.
• Generate certified payroll reports for project proposals.
• Identify and implement process improvements to enhance accuracy, efficiency, and internal controls across payroll operations.
• Support continuous improvement initiatives in HR and Payroll systems, documentation, and SOPs.

Skills

Advanced Excel

Multi-state payroll

Attention to detail

Education

Bachelor's degree in accounting, finance, business, or related field

Certified Payroll Professional (CPP)

Tools

ADP Workforce Now

WorkDay

BST Global

Job description

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team. This role handles end-to-end multi-state payrolls, ensuring accuracy, compliance, and timely processing. You will manage tax filings, 401(k) reconciliation, audits, and generate payroll reports.

The position emphasizes independence in a complex, multi-state environment with opportunities to lead payroll-related projects and collaborate with auditors and HR. A CPP and strong Excel skills are highly valued.