Multi-Site Office & Events Specialist

Veeco; Horsham (PA); On-site; USD 49,000 - 72,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with Company Match

Holiday, Vacation, and Sick Time

Flexible Spending Accounts

Commuter Benefits

Life and Accident Insurance

Disability Insurance

Tuition Reimbursement

Employee Assistance Program (EAP)

Identity Theft Remediation

Emergency Travel Assistance

Job summary

Veeco Horsham is seeking an Office Administrator to coordinate daily operations across a multi-site environment. You will support leadership meetings, visits, and events, manage visitors, travel, and expenses, and maintain professional communications while safeguarding confidential information.

You will lead employee engagement activities, draft site announcements, and contribute to safety and site readiness. On-site five days weekly, you will partner with HR, Facilities, IT, and site leaders.

Qualifications

• High school diploma or equivalent required.
• Min 2 years (4+ preferred) of related experience in administrative coordination, office operations, office management, or executive support.
• Experience coordinating meetings, customer visits, executive events, or site wide activities in a corporate or manufacturing workplace.
• Ability to work on site five days per week in Horsham, Pennsylvania.

Responsibilities

• Own daily office operations across a multi site environment, keeping supplies, mail, purchasing, vendors, and administrative services organized and responsive to business priorities.
• Deliver well run leadership meetings, customer visits, and executive events by coordinating schedules, agendas, catering, conference rooms, visitor access, travel, and expense documentation from planning through follow up.
• Create a welcoming, professional first experience for visitors, customers, vendors, and callers while protecting confidential information and following site access practices.
• Lead site wide employee engagement activities, recognition programs, and employee meetings that strengthen connection and participation across the workplace.
• Draft and distribute accurate site communications, announcements, and leadership updates so employees receive clear and timely information.
• Advance workplace safety and preparedness through active service on the Site Safety Committee and Emergency Response Team.
• Coordinate decisions and handoffs across Human Resources, Facilities, Information Technology, and site leadership, recommending practical solutions when office needs fall outside routine practice.

Skills

Office coordination

Scheduling

Event planning

Communication

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Veeco Horsham is seeking an Office Administrator to coordinate daily operations across a multi-site environment. You will support leadership meetings, visits, and events, manage visitors, travel, and expenses, and maintain professional communications while safeguarding confidential information.

You will lead employee engagement activities, draft site announcements, and contribute to safety and site readiness. On-site five days weekly, you will partner with HR, Facilities, IT, and site leaders.