Office Administrator (PSP)

Veeco Instruments Inc.; Horsham (PA); On-site; USD 49,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Holiday and PTO

FSA

Life Insurance

Disability Insurance

Tuition Reimbursement

EAP

Identity Theft Protection

Travel Assistance

Job summary

Veeco Instruments Inc. in Horsham, Pennsylvania seeks an Office Administrator to coordinate daily operations across a multi-site environment, keeping supplies, mail, purchasing, vendors, and admin services organized with sound judgment.

You will plan and run leadership meetings, customer visits, and site events, manage visitor access and travel, and draft timely site communications. The role emphasizes confidentiality, safety, and cross-functional teamwork across HR, Facilities, IT, and site

Qualifications

• High school diploma or equivalent required.
• 2+ years of related administrative coordination or office management experience.
• Experience coordinating meetings, visits, and events in a corporate setting.
• On-site work in Horsham, PA five days per week.

Responsibilities

• Own daily office operations across a multi-site environment, keeping supplies, mail, purchasing, vendors, and administrative services organized and responsive to business priorities.
• Deliver well-run leadership meetings, customer visits, and executive events by coordinating schedules, agendas, catering, conference rooms, visitor access, travel, and expense documentation.
• Create a welcoming, professional first experience for visitors, customers, vendors, and callers while protecting confidential information and following site access practices.
• Lead site-wide employee engagement activities, recognition programs, and employee meetings that strengthen connection and participation across the workplace.
• Draft and distribute accurate site communications, announcements, and leadership updates so employees receive clear and timely information.
• Advance workplace safety and preparedness through active service on the Site Safety Committee and Emergency Response Team.
• Coordinate decisions and handoffs across Human Resources, Facilities, Information Technology, and site leadership, recommending practical solutions when office needs fall outside routine practice.

Skills

Office coordination

Executive support

Meeting planning

Event coordination

Discretion with information

Education

High school diploma

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

About Veeco

You probably don’t realize it, but what we do at Veeco touches the lives of every person, every day. It’s a bold statement, but it’s true. From the smartphones in our pockets that access the world’s collective knowledge, to the cloud-based services where all that information lives, to high-speed wireless communication and computing power needed to drive artificial intelligence, augmented and virtual reality, gaming and so much more, our technology is all around us.

We design, develop, manufacture, and service highly complex, cutting-edge machines used by our customers to create the essential devices that drive the digital age, connect the world, and improve the human experience. Along with the world’s leading technology companies, many of which are household names, we help solve their most difficult material science challenges, enabling technologies for a more connected, sustainable, and convenient world.

OVERVIEW

Rapid growth at Veeco's Horsham operations requires an office environment that keeps leaders, employees, customers, and vendors connected while complex semiconductor manufacturing work moves forward. As an Office Administrator, you will own daily administrative coordination across a multi-site operation and use sound judgment to resolve moderately difficult issues with limited day-to-day instruction. Your work will strengthen the employee and customer experience, improve the readiness of leadership meetings and site events, and keep workplace services organized as Veeco expands its Precision Surface Processing capabilities. You will build reliable office practices and shape an engaging, safe, and professional workplace for the teams delivering Veeco's wet etch and clean systems.

RESPONSIBILITIES

Own daily office operations across a multi-site environment, keeping supplies, mail, purchasing, vendors, and administrative services organized and responsive to business priorities.

Deliver well-run leadership meetings, customer visits, and executive events by coordinating schedules, agendas, catering, conference rooms, visitor access, travel, and expense documentation from planning through follow-up.

Create a welcoming, professional first experience for visitors, customers, vendors, and callers while protecting confidential information and following site access practices.

Lead site-wide employee engagement activities, recognition programs, and employee meetings that strengthen connection and participation across the workplace.

Draft and distribute accurate site communications, announcements, and leadership updates so employees receive clear and timely information.

Advance workplace safety and preparedness through active service on the Site Safety Committee and Emergency Response Team.

Coordinate decisions and handoffs across Human Resources, Facilities, Information Technology, and site leadership, recommending practical solutions when office needs fall outside routine practice.

QUALIFICATIONS

High school diploma or equivalent required.

Min 2 years (4+ preferred) of related experience in administrative coordination, office operations, office management, or executive support.

Experience coordinating meetings, customer visits, executive events, or site-wide activities in a corporate or manufacturing workplace.

Ability to work on-site five days per week in Horsham, Pennsylvania.

KNOWLEDGE, SKILLS, AND ABILITIES

Proficient with Microsoft Outlook, Word, Excel, and PowerPoint for scheduling, communications, records, presentations, and routine office tracking.

Skilled at planning meetings, visits, and events from intake through follow-up while balancing schedules, facilities, access, catering, travel, and expense details.

Applies sound judgment to moderately difficult administrative issues and recommends practical solutions when established practices do not fully address the situation.

Writes clear, accurate site communications for employees and leaders and adapts messages for customers, vendors, and external partners.

Builds productive working relationships across Human Resources, Facilities, Information Technology, and site leadership without relying on formal authority.

Handles confidential and sensitive information with discretion and consistent attention to access, accuracy, and audience.

Organizes competing priorities independently, identifies risks early, and closes follow-up items with limited day-to-day instruction.

Salary and Benefits

The expected salary range for this position is $49,248—$72,230 , plus a bonus opportunity. We will consider your location, experience, and other job‑related factors when determining your pay.

Other benefits include:

• Medical, Dental, and Vision
• 401(k) with Company Match
• Holiday, Vacation, and Sick Time
• Flexible Spending Accounts (FSA)
• Life and Accident Insurance
• Disability Insurance
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Identity Theft Remediation
• Emergency Travel Assistance

Veeco is an equal opportunity employer. We evaluate applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected characteristics. Veecois committed to working with and providing reasonable accommodations to individuals with disabilities.