Site Operations Administrator

HENSEL PHELPS; South Carolina; On-site; USD 42,000 - 62,000; Full time

Job summary

Hensel Phelps is seeking a versatile Jobsite Administrator to support daily office operations across regions. You will greet visitors, answer the main line, coordinate calendars, travel, and provide clerical support to Executives and multiple departments.

Ideal candidates have an Associate degree (preferred), 2+ years of admin experience, and strong Microsoft Word, Excel, and Outlook skills. Notary certification within 60 days is a plus. Join a team that values safety, growth, and collaboration.

Qualifications

• 2+ years administrative experience
• Excellent oral and written communication skills; customer service oriented
• Collaborative, innovative, and quick learner
• Great attention to detail, organized, and able to multitask
• Associate degree preferred
• Notary certification (acquired within 60 days of hire)

Responsibilities

• Greet visitors/industry partners and assist with check-in via visitor management system
• Answer the central phone line and direct calls to appropriate personnel
• Provide administrative support to executives and multiple departments (Estimating, Marketing, Operations)
• Manage regional calendar and schedule conference room bookings; coordinate meals for meetings
• Process weekly payroll and invoices; distribute mail daily
• Coordinate travel arrangements and hotel accommodations for executives
• Oversee fleet administration and regional badge management
• Assist with New Hire onboarding via UKG Onboarding

Skills

Administrative experience

Excellent communication

Customer service oriented

Education

Associate degree

Notary certification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Hensel Phelps is seeking a versatile Jobsite Administrator to support daily office operations across regions. You will greet visitors, answer the main line, coordinate calendars, travel, and provide clerical support to Executives and multiple departments.

Ideal candidates have an Associate degree (preferred), 2+ years of admin experience, and strong Microsoft Word, Excel, and Outlook skills. Notary certification within 60 days is a plus. Join a team that values safety, growth, and collaboration.