Multi-Site Office & Events Coordinator

Veeco Instruments Inc.; Horsham (PA); On-site; USD 49,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Holiday and PTO

FSA

Life Insurance

Disability Insurance

Tuition Reimbursement

EAP

Identity Theft Protection

Travel Assistance

Job summary

Veeco Instruments Inc. in Horsham, Pennsylvania seeks an Office Administrator to coordinate daily operations across a multi-site environment, keeping supplies, mail, purchasing, vendors, and admin services organized with sound judgment.

You will plan and run leadership meetings, customer visits, and site events, manage visitor access and travel, and draft timely site communications. The role emphasizes confidentiality, safety, and cross-functional teamwork across HR, Facilities, IT, and site

Qualifications

• High school diploma or equivalent required.
• 2+ years of related administrative coordination or office management experience.
• Experience coordinating meetings, visits, and events in a corporate setting.
• On-site work in Horsham, PA five days per week.

Responsibilities

• Own daily office operations across a multi-site environment, keeping supplies, mail, purchasing, vendors, and administrative services organized and responsive to business priorities.
• Deliver well-run leadership meetings, customer visits, and executive events by coordinating schedules, agendas, catering, conference rooms, visitor access, travel, and expense documentation.
• Create a welcoming, professional first experience for visitors, customers, vendors, and callers while protecting confidential information and following site access practices.
• Lead site-wide employee engagement activities, recognition programs, and employee meetings that strengthen connection and participation across the workplace.
• Draft and distribute accurate site communications, announcements, and leadership updates so employees receive clear and timely information.
• Advance workplace safety and preparedness through active service on the Site Safety Committee and Emergency Response Team.
• Coordinate decisions and handoffs across Human Resources, Facilities, Information Technology, and site leadership, recommending practical solutions when office needs fall outside routine practice.

Skills

Office coordination

Executive support

Meeting planning

Event coordination

Discretion with information

Education

High school diploma

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Veeco Instruments Inc. in Horsham, Pennsylvania seeks an Office Administrator to coordinate daily operations across a multi-site environment, keeping supplies, mail, purchasing, vendors, and admin services organized with sound judgment.

You will plan and run leadership meetings, customer visits, and site events, manage visitor access and travel, and draft timely site communications. The role emphasizes confidentiality, safety, and cross-functional teamwork across HR, Facilities, IT, and site