Multi-Site Facilities Manager | Budget & Ops

Crawford Murphy & Tilly Inc; Springfield (IL); On-site; USD 80,000 - 120,000; Full time

Job summary

Crawford, Murphy & Tilly is seeking a Facilities Administrator to oversee maintenance, safety, and functionality of all company facilities across multiple locations. The role emphasizes budgets, contracts, and vendor management to support operations in a not-remote Springfield setting.

Ideal candidates have a strong background in building systems, safety standards, and project management, with the ability to travel up to 10% to support various sites.

Qualifications

• Bachelor's degree in business administration or related field.
• 5+ years of budgeting, contract review, lease management.
• Understanding of building systems (HVAC, electrical, plumbing), general maintenance, and workplace safety standards.
• Excellent project management, vendor negotiation, and contract management skills.
• Proficient with facilities management software and Microsoft Office Suite.
• Strong interpersonal and communication skills.
• Valid driver’s license and ability to travel regularly.

Responsibilities

• Oversee day-to-day facilities operations at multiple company sites, ensuring consistency and quality across all locations.
• Develop and manage preventative maintenance programs, repairs, and capital improvements.
• Manage site-based facility teams, contractors, and vendors to ensure service levels and safety compliance.
• Collaborate with security vendors, IT, HR, and other departments to maintain workplace safety, cleanliness, and functionality.
• Maintain facility-related compliance with local, state, and federal regulations (e.g., OSHA, ADA).
• Develop and manage the annual facilities budget; track expenses and seek cost-effective solutions.
• Lead facility-related projects including renovations, relocations, and new site openings or closures.
• Enforce standardized facility management practices across locations to ensure efficiency and brand consistency.
• Coordinate with landlords or property managers for leased sites.
• Implement sustainability initiatives (e.g., energy efficiency, waste reduction).
• Be willing to work as a team player.

Skills

Budgeting

Contract review

Lease management

Project management

Vendor negotiation

Contract management

Facilities management software

Microsoft Office

Communication skills

Driver’s license

Travel readiness

Building systems knowledge

Education

Bachelor's degree in business administration

Tools

Facilities management software

Microsoft Office Suite

Job description

Crawford, Murphy & Tilly is seeking a Facilities Administrator to oversee maintenance, safety, and functionality of all company facilities across multiple locations. The role emphasizes budgets, contracts, and vendor management to support operations in a not-remote Springfield setting.

Ideal candidates have a strong background in building systems, safety standards, and project management, with the ability to travel up to 10% to support various sites.