Facilities Administrator

Crawford Murphy & Tilly Inc; Springfield (IL); On-site; USD 80,000 - 120,000; Full time

Job summary

Crawford, Murphy & Tilly is seeking a Facilities Administrator to oversee maintenance, safety, and functionality of all company facilities across multiple locations. The role emphasizes budgets, contracts, and vendor management to support operations in a not-remote Springfield setting.

Ideal candidates have a strong background in building systems, safety standards, and project management, with the ability to travel up to 10% to support various sites.

Qualifications

• Bachelor's degree in business administration or related field.
• 5+ years of budgeting, contract review, lease management.
• Understanding of building systems (HVAC, electrical, plumbing), general maintenance, and workplace safety standards.
• Excellent project management, vendor negotiation, and contract management skills.
• Proficient with facilities management software and Microsoft Office Suite.
• Strong interpersonal and communication skills.
• Valid driver’s license and ability to travel regularly.

Responsibilities

• Oversee day-to-day facilities operations at multiple company sites, ensuring consistency and quality across all locations.
• Develop and manage preventative maintenance programs, repairs, and capital improvements.
• Manage site-based facility teams, contractors, and vendors to ensure service levels and safety compliance.
• Collaborate with security vendors, IT, HR, and other departments to maintain workplace safety, cleanliness, and functionality.
• Maintain facility-related compliance with local, state, and federal regulations (e.g., OSHA, ADA).
• Develop and manage the annual facilities budget; track expenses and seek cost-effective solutions.
• Lead facility-related projects including renovations, relocations, and new site openings or closures.
• Enforce standardized facility management practices across locations to ensure efficiency and brand consistency.
• Coordinate with landlords or property managers for leased sites.
• Implement sustainability initiatives (e.g., energy efficiency, waste reduction).
• Be willing to work as a team player.

Skills

Budgeting

Contract review

Lease management

Project management

Vendor negotiation

Contract management

Facilities management software

Microsoft Office

Communication skills

Driver’s license

Travel readiness

Building systems knowledge

Education

Bachelor's degree in business administration

Tools

Facilities management software

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities Administrator

Full Time Springfield, IL, US

2 days ago Requisition ID: 1519

Salary Range: $80,000.00 To $120,000.00 Annually

Crawford, Murphy & Tilly is seeking a Facilities Administrator to join the team in our Springfield, IL office. This is not a remote position.

We are a fast-growing firm with 500+ employees across 25 offices in 10 states serving clients through our four primary business groups:

As a Facilities Administrator you will be responsible for overseeing the maintenance, safety, and functionality of all company facilities across multiple locations. This role ensures that buildings, grounds, and infrastructure are well-maintained, compliant with regulations, and supports business operations. The ideal candidate has experience with contracts, vendors, and budgeting skills. This role provides the opportunity to experience new challenges in a dynamic environment. Up to 10% travel will be required to support multiple sites.

What you will do:

• Oversee day-to-day facilities operations at multiple company sites, ensuring consistency and quality across all locations.
• Develop and manage preventative maintenance programs, repairs, and capital improvements.
• Manage site-based facility teams, contractors, and vendors to ensure service levels and safety compliance.
• Collaborate with security vendors, IT, HR, and other departments to maintain workplace safety, cleanliness, and functionality.
• Maintain facility-related compliance with local, state, and federal regulations (e.g., OSHA, ADA).
• Develop and manage the annual facilities budget; track expenses and seek cost-effective solutions.
• Lead facility-related projects including renovations, relocations, and new site openings or closures.
• Enforce standardized facility management practices across locations to ensure efficiency and brand consistency.
• Coordinate with landlords or property managers for leased sites.
• Implement sustainability initiatives (e.g., energy efficiency, waste reduction).
• Be willing to work as a team player.

Here is what you’ll need:

• Bachelor’s degree in business administration, or related field (preferred).
• 5+ years of budgeting, contract review, lease management.
• Understanding of building systems (HVAC, electrical, plumbing), generalmaintenance, and workplace safety standards.
• Excellent project management, vendor negotiation, and contract management skills.
• Proficient with facilities management software and Microsoft Office Suite.
• Strong interpersonal and communication skills.
• Valid driver’s license and ability to travel regularly.

Ideally, you will also have:

• Familiarity with construction or lease management processes.

Elevating infrastructure, together.

Crawford, Murphy & Tilly (CMT) is a civil infrastructure professional services firm working with clients and their communities to shape the future, together. Our mission is to provide superior infrastructure solutions, responsive to clients’ needs and expectations, while fostering growth and development for employees. Our dedicated team of engineers, planners, scientists, and consultants work together with clients and their communities to plan, advance, deliver, and manage civil infrastructure.

At CMT, we are looking for individuals who come to us with varied perspectives, backgrounds and worldviews.

Benefits at CMT

CMT offers a generous benefits program, focused on four pillars: Health & Wellness, Work + Life Balance, Financial Heath & Retirement, and Career Development. To learn more about the CMT benefit programs, review the information on our website, Careers - CMT Infrastructure Professionals .

The expected compensation range for this position is $90,000 – $100,000. The final agreed-upon compensation is based on numerous factors, including but not limited to individual education, qualifications, prior work experience, and geographic location.

EQUAL OPPORTUNITY EMPLOYMENT (EEO) POLICY
Crawford, Murphy & Tilly (CMT) is an Equal Opportunity Employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, as well as other protected groups.

ACCOMMODATIONS FOR APPLICANTS
Applicants wishing to apply for an open position with CMT who require a reasonable accommodation in order to complete the application process may contact CMT’s Human Resources Department [e-mail] to request assistance. CMT is an Equal Opportunity Employer.

UNSOLICITED APPLICATIONS
CMT does not accept unsolicited resumes or applications. Staffing and recruiting agencies, and individuals being represented by an agency, are not authorized to use this site or to submit applications or resumes, and any such submissions will be considered unsolicited. CMT is not responsible for any fees related to unsolicited resumes/applications.