Multi-Site Administrative Coordinator, Gastroenterology

Providence; Seattle (WA); On-site; USD 45,000 - 60,000; Full time

Job summary

Providence is seeking an organized Administrative Coordinator to support operations across our Ballard, Edmonds, First Hill, and Issaquah Gastroenterology clinics. You will coordinate projects, track timelines, meetings, and follow-up while ensuring consistent processes and clear communication across sites.

In this role you will document workflows, prepare agendas, compile routine reports for leadership, and assist with department-wide programs and training in a fast-paced healthcare environment.

Qualifications

• 2 years of progressively more responsible work experience in a health care office environment.
• Experience providing a high level of customer service in a fast-paced setting, handling confidential data with discretion.

Responsibilities

• Coordinate and track departmental projects, including timelines, meetings, action items and follow-up.
• Develop and maintain project trackers and departmental resources.
• Compile and distribute routine reports and metrics for leadership review.
• Facilitate meetings by preparing agendas, recording key decisions and tracking action items.
• Support department-wide programs, training activities and special projects across multiple clinics.

Skills

Healthcare office experience

Customer service

Communication

Meeting coordination

Process documentation

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Providence is seeking an organized Administrative Coordinator to support operations across our Ballard, Edmonds, First Hill, and Issaquah Gastroenterology clinics. You will coordinate projects, track timelines, meetings, and follow-up while ensuring consistent processes and clear communication across sites.

In this role you will document workflows, prepare agendas, compile routine reports for leadership, and assist with department-wide programs and training in a fast-paced healthcare environment.