Administrative Coordinator - Gastroenterology (Multi-Campus)

Swedish; Seattle (WA); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Benefits package

Job summary

Providence Swedish Medical Group in Seattle is seeking an organized Administrative Coordinator to support operations across Ballard, Edmonds, First Hill, and Issaquah Gastroenterology clinics. You will manage project trackers, schedules, and communications to keep initiatives on track.

In this fast-paced, multi-site healthcare environment, you will document workflows, prepare routine reports for leadership, facilitate meetings, and provide administrative support for programs and training.

Qualifications

• 2 years of progressively more responsible work experience in a health care office environment.
• Prior experience providing a high level of customer service in a fast paced environment, including handling confidential data with discretion.

Responsibilities

• Coordinate and track departmental projects across multiple gastroenterology clinics (Ballard, Edmonds, First Hill, Issaquah).
• Prepare agendas, document decisions, and track action items for leadership meetings.
• Develop and maintain project trackers and departmental resources; compile and distribute routine reports and metrics.

Skills

Healthcare office experience

Customer service

Education

Bachelor’s Degree

Job description

Description

We are seeking an organized, collaborative Administrative Coordinator to support operational initiatives across our Ballard, Edmonds, First Hill, and Issaquah Gastroenterology clinics . In this role, you will help ensure consistent processes and clear communication across all sites. You will coordinate and track departmental projects, including timelines, meetings, action items, and follow-up. You will also support process improvement efforts by documenting workflows, identifying opportunities to increase efficiency, and helping implement and standardize policies and procedures. You will develop and maintain project trackers and departmental resources, compile and distribute routine reports and metrics for leadership review, and facilitate meetings by preparing agendas, recording key decisions, and tracking action items. Working closely with clinic leaders, providers, and cross-functional teams, you will keep stakeholders aligned and initiatives on track, while also providing administrative support for department-wide programs, training activities, and special projects. This role is ideal for someone who is detail-oriented, communicates well, and thrives in a fast-paced, multi-site healthcare environment.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Swedish Health Services DBA Swedish Medical Group and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• 2 years of progressively more responsible work experience in a health care office environment.

• Prior experience providing a high level of customer service in a fast paced environment, including handling confidential data with discretion.

Preferred qualifications:

• Bachelor’s Degree

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits. Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we’re dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern.

Job Schedule: Full time

Job Shift: Day

Career Track: Admin Support

Job Category: Administrative Support

Job Function: Administration

Department: 3908 GASTROENTEROLOGY WA

Address: WA Seattle 1101 Madison

Work Location: Swedish First Hill 1101 Madison-Seattle

Workplace Type: On-site

Pay Range: $24.82 - $37.98

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.