Administrative Coordinator - Gastroenterology (Multi-Campus)

Providence; Seattle (WA); On-site; USD 45,000 - 60,000; Full time

Job summary

Providence is seeking an organized Administrative Coordinator to support operations across our Ballard, Edmonds, First Hill, and Issaquah Gastroenterology clinics. You will coordinate projects, track timelines, meetings, and follow-up while ensuring consistent processes and clear communication across sites.

In this role you will document workflows, prepare agendas, compile routine reports for leadership, and assist with department-wide programs and training in a fast-paced healthcare environment.

Qualifications

• 2 years of progressively more responsible work experience in a health care office environment.
• Experience providing a high level of customer service in a fast-paced setting, handling confidential data with discretion.

Responsibilities

• Coordinate and track departmental projects, including timelines, meetings, action items and follow-up.
• Develop and maintain project trackers and departmental resources.
• Compile and distribute routine reports and metrics for leadership review.
• Facilitate meetings by preparing agendas, recording key decisions and tracking action items.
• Support department-wide programs, training activities and special projects across multiple clinics.

Skills

Healthcare office experience

Customer service

Communication

Meeting coordination

Process documentation

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

We are seeking an organized, collaborative Administrative Coordinator to support operational initiatives across our Ballard, Edmonds, First Hill, and Issaquah Gastroenterology clinics. In this role, you will help ensure consistent processes and clear communication across all sites. You will coordinate and track departmental projects, including timelines, meetings, action items, and follow-up. You will also support process improvement efforts by documenting workflows, identifying opportunities to increase efficiency, and helping implement and standardize policies and procedures. You will develop and maintain project trackers and departmental resources, compile and distribute routine reports and metrics for leadership review, and facilitate meetings by preparing agendas, recording key decisions, and tracking action items. Working closely with clinic leaders, providers, and cross-functional teams, you will keep stakeholders aligned and initiatives on track, while also providing administrative support for department-wide programs, training activities, and special projects. This role is ideal for someone who is detail-oriented, communicates well, and thrives in a fast-paced, multi-site healthcare environment.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Swedish Health Services DBA Swedish Medical Group and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• 2 years of progressively more responsible work experience in a health care office environment.
• Prior experience providing a high level of customer service in a fast paced environment, including handling confidential data with discretion.

Preferred qualifications:

• Bachelor’s Degree

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.