Multi-Location Accounts Payable Specialist

Heartland Veterinary Partners; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health, vision & dental benefits

Vacation & holidays

Continual professional training

Team-building activities

Transit access

Commuter benefits

Casual dress

Fitness facility in the building

Job summary

Heartland Veterinary Partners in Chicago seeks an Accounts Payable Specialist to handle a high-volume AP workflow in our in-office team. You will process invoices, issue payments, reconcile accounts, and maintain vendor records with precision and timeliness.

Working across 30-40 locations, you will support onboarding of new acquisitions, resolve discrepancies, and collaborate with our finance and operations teams to ensure accurate financial reporting and strong vendor relationships.

Qualifications

• BA/BS degree in accounting or related field.
• 1-3 years of AP and/or accounting experience.
• Full cycle Accounts Payable for multiple locations.
• Experience organizing invoices and payments for multiple locations.
• Training or experience in accounting or bookkeeping.
• Strong knowledge of Excel and Microsoft Office Suite.
• Experience with Ramp software is nice to have but not required.

Responsibilities

• Process 50-75 invoices a day from multiple sources (30-40 locations) timely and accurately.
• Coordinate and process invoice payments to vendors using credit cards, checks and ACH.
• Reconcile cash disbursements account and multiple credit cards.
• Maintain files on account status, vendor information, and payments processed.
• Review and process 25-50 expense reports per week.
• Ensure all vendors are paid on time.
• Analyze and resolve payable discrepancies and address vendor queries.
• Research, resolve and communicate any questions from corporate or other team members.
• Responsible for multiple credit card and bank reconciliations.
• Play a lead liaison role onboarding new acquisitions.
• Organize paper and electronic records.
• Manage all incoming and outgoing mail.
• Adhere to and enforce company policies.

Skills

Authentic Listening

Building Community

Commitment to Growth

Empathy

Foresight

Healing

Persuasion

Self-Awareness

Stewardship

Education

BA/BS degree in accounting or related field

Tools

Excel

Microsoft Office Suite

Ramp software

Job description

Heartland Veterinary Partners in Chicago seeks an Accounts Payable Specialist to handle a high-volume AP workflow in our in-office team. You will process invoices, issue payments, reconcile accounts, and maintain vendor records with precision and timeliness.

Working across 30-40 locations, you will support onboarding of new acquisitions, resolve discrepancies, and collaborate with our finance and operations teams to ensure accurate financial reporting and strong vendor relationships.