Payroll Specialist — Fast-Paced Veterinary Firm (Chicago)

Tdpfund; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Veterinarian Partners, a Midwest-based veterinary services group backed by private equity, is seeking a Payroll Specialist to support payroll processing, time-keeping, benefits management and related duties.

The role requires 1-5+ years payroll/HRIS experience in a multi-location environment; you will work in-office in Chicago five days a week and collaborate with managers and vendors to ensure accurate payroll and benefits administration.

Qualifications

• 1-5+ years Payroll, Benefits HRIS experience in a multi-location environment.
• Sense of urgency and ability to work under pressure.
• Strong problem-solving skills.
• Ability to become a subject matter expert on payroll and benefits processes.
• Knowledge of multi-state tax regulations, FLSA, ACA reporting.
• High attention to detail and accuracy.
• Ability to prioritize and multi-task in a fast-paced environment.
• Excellent verbal and written communication with vendors and employees.
• Proficient with Microsoft Office, Sage Intacct or comparable, and AP systems (Bill/Divvy).
• Local to Chicago and able to work in office 5 days a week.

Responsibilities

• Payroll Processing: Administer bi-weekly payroll cycles in Paylocity for hourly, salary and 1099 employees.
• Time & Attendance: Audit electronic timecards, PTO balances, and schedules; resolve discrepancies with managers.
• System Management: Serve as SME for Paylocity modules and related systems (Payroll, Benefits, Time & Labor, Expense, Onboarding).
• Compliance: Ensure adherence to wage/hour laws and assist with tax filings and year-end W-2 processing.
• Reporting: Generate labor distribution reports and compliance documentation for management.
• Training: Provide training and support to new managers using self-service tools.
• Benefits: Administer benefits enrollment, eligibility tracking, and carrier connections; coordinate monthly activity with payroll.
• Audits: Support benefit, government and financial audits.
• Identify process improvements to increase efficiency and accuracy.
• Perform miscellaneous duties and special projects as needed.

Skills

Payroll

Benefits administration

Multi-state tax

Attention to detail

Communication

Time management

Problem solving

Office software

Adaptability

Vendor communication

Tools

Paylocity

Sage Intacct

Bill/Divvy

Microsoft Office

Job description

Veterinarian Partners, a Midwest-based veterinary services group backed by private equity, is seeking a Payroll Specialist to support payroll processing, time-keeping, benefits management and related duties.

The role requires 1-5+ years payroll/HRIS experience in a multi-location environment; you will work in-office in Chicago five days a week and collaborate with managers and vendors to ensure accurate payroll and benefits administration.