Payroll Specialist - High-Volume, Multi-State (On-Site)

Heartland Veterinary Partners LLC; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, dental, vision & life/disb.

Paid time off & flexible schedules

Bonus incentives & retirement accounts

Learning and career development

Job summary

Heartland Veterinary Partners LLC in Chicago is seeking a Payroll Specialist to process and manage payroll for 4,500+ employees, using ADP Workforce Now, ensuring accuracy and regulatory compliance in a fast-paced, full-time on-site role.

Reporting to the Payroll Manager, you will handle multi-state payroll, off-cycle payrolls, tax filings, and payroll analytics, while training managers and supporting reconciliation.

Qualifications

• 2+ years payroll experience required.
• Experience in high-volume payroll.
• Knowledge of multi-state payroll tax regulations.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Serve as the primary payroll contact for assigned states with exceptional service and timely resolution.
• Process semi-monthly payroll for 4,500+ employees, ensuring accuracy and deadlines.
• Manage off-cycle payrolls, special payments, and manual ACH requests.
• Maintain employee payroll records in ADP Workforce Now and other systems.
• Prepare payroll reports and analytics for management.
• Assist with payroll-related journal entries and reconciliation processes.
• Support continuous process improvement in payroll efficiency and compliance.
• Provide payroll training for new managers and supervisors.

Skills

Excel

Pivot Tables

VLOOKUP/XLOOKUP

Data analysis

Attention to detail

Communication

Confidentiality

Tools

ADP Workforce Now

Job description

Heartland Veterinary Partners LLC in Chicago is seeking a Payroll Specialist to process and manage payroll for 4,500+ employees, using ADP Workforce Now, ensuring accuracy and regulatory compliance in a fast-paced, full-time on-site role.

Reporting to the Payroll Manager, you will handle multi-state payroll, off-cycle payrolls, tax filings, and payroll analytics, while training managers and supporting reconciliation.