MSOB Building & Events Lead - Facilities & Operations

WM001 William & Mary; United States; In loco; USD 47.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Educational assistance

Professional development opportunities

On-campus fitness facilities

Holiday schedule

Descrizione del lavoro

William & Mary’s Mason School of Business seeks an Associate Director for MSOB Building & Event Services to oversee Miller Hall facilities, dining, housekeeping, room scheduling, and event support. The role coordinates procurement, records, security, parking and invoicing with campus partners.

The position requires a bachelor’s degree, strong communication, customer service and budgeting skills; flexibility for weekend/evening hours; and proficiency with MS Office and building systems.

Competenze

• Bachelor’s degree or equivalent combination of training and experience.
• Strong oral, written and interpersonal communications skills.
• Demonstrates a strong commitment to customer service with ability to work with all levels of internal and external customers in a highly public and professional environment.
• Experience working with event planners and managing large functions.
• Must be detail oriented and have the ability to manage multiple competing priorities.
• Demonstrated ability to maintain confidentiality.
• Proficient computer skills and knowledge of general office practices and procedures and the ability to manage multiple calendars.
• Knowledge of procurement and purchasing policies and procedures.
• Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines and W&M policies and restrictions.
• Working knowledge of fiscal administration and budgeting.
• Ability to be flexible with work and adapt to changing situations.
• Proficiency with the Microsoft Office suite and the ability to learn new software programs.
• Strong knowledge of building systems including HVAC, electrical, plumbing and life safety systems.

Mansioni

• 50%- Building Operations: Assist Building Services Director by ensuring proper maintenance and upkeep of the facility.
• Maintain proper level of building supplies based on usage and overall need for items including paper & toner for printers, whiteboard supplies, general office supplies for Building Operations.
• Coordinate and maintain school managed parking location and reporting requirements with Parking Services.
• Develop/create work orders as needed or requested by building manager and building occupants.
• Regularly inspect facility condition noting maintenance needs and overall building condition and cleanliness.
• Point of contact for emergency situations.
• Maintain emergency evacuation policies and help give direction in the event of an emergency.
• Provide reports from scheduling software as requested.
• Generate and send invoices for building rental charges.
• Coordinate with contractors and outside vendors as needed for building related services.
• Assist with building access control including key distribution and inventory, card access, locker rentals and reporting.
• Manage building security including opening and closing procedures.
• 30%- Events and Scheduling: Manage internal Miller Hall events.
• Act as point of contact for event planning with coordinators to ensure all materials and space accommodations are met.
• Manage and coordinate external group events with Conference Services.
• Follow up with Conference Services to ensure proper invoicing for space and equipment and create contract/rental packages and receipts.
• Manage Miller Hall building schedule for various users and events.
• Utilize scheduling software and serve as the primary point of contact, trainer and administrator on software usage.
• Ensure schedule accuracy and changes as needed.
• Coordinate setup/strike for events and signs throughout the building.
• Assist program teams with signage and building tours as needed.
• 20%- Fiscal and Administrative: Manage Miller Hall event use fees, deposits, and expenditures.
• Handle routine procurements in line with University policy.
• Holds and reconciles SPCC card for the business school.
• Supervise student staff and approve time sheets.
• Ensure signage is updated and coordinated with Marketing and IT.
• Other duties as assigned.

Conoscenze

Communication skills

Customer service

Event planning

Budgeting

Calendar management

Procurement policies

MS Office

Building systems knowledge

Confidentiality

Software learning

Formazione

Bachelor’s degree

Strumenti

CMMS (EMS/FAMIS)

MS Office

Cascade

Blackboard

Descrizione del lavoro

William & Mary’s Mason School of Business seeks an Associate Director for MSOB Building & Event Services to oversee Miller Hall facilities, dining, housekeeping, room scheduling, and event support. The role coordinates procurement, records, security, parking and invoicing with campus partners.

The position requires a bachelor’s degree, strong communication, customer service and budgeting skills; flexibility for weekend/evening hours; and proficiency with MS Office and building systems.