Event & Facilities Assistant (Evenings/Weekends)

WM001 William & Mary; United States; On-site; USD 23,000 - 32,000; Part time

Job summary

William & Mary is seeking a PDC Event Assistant to support the Events & Facilities Manager with meetings and events at the Professional Development Center. The role requires flexibility for weekend and evening hours and involves on-site guest service, AV support, and coordinating space setup.

The position emphasizes strong communication, organization, and the ability to multi-task in a fast-paced environment. This hourly, non-exempt role includes building supervision and event-related duties.

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite.
• Outstanding verbal communication skills.
• Ability to interact positively with the public and work independently.
• Strong organizational skills and attention to detail.
• Ability to multi-task in a fast-paced environment.
• Ability to work nights and weekends and lift up to 20 lbs.

Responsibilities

• Provide on-site customer service for groups.
• Assist speakers with setup for presentations and provide AV/lighting support.
• Act as greeter and host; direct vendors to services.
• Arrange and post room signage and badges; coordinate last-minute changes.
• Open/close building per schedule and enforce policies.
• Give support for catering orders and event coordination.

Skills

On-site customer service

Verbal communication

Organizational skills

Multi-tasking

Microsoft Office

Will lift 20 lbs

Education

High school diploma or equivalent

Tools

EMS

ATG catering system

Canva

Job description

William & Mary is seeking a PDC Event Assistant to support the Events & Facilities Manager with meetings and events at the Professional Development Center. The role requires flexibility for weekend and evening hours and involves on-site guest service, AV support, and coordinating space setup.

The position emphasizes strong communication, organization, and the ability to multi-task in a fast-paced environment. This hourly, non-exempt role includes building supervision and event-related duties.