Associate Director, Building & Event Operations

William & Mary; Virginia (MN); On-site; USD 47,000 - 60,000; Full time

Job summary

The Associate Director of MSOB Building & Event Services at William & Mary will oversee Miller Hall operations, ensuring safe, efficient facility management and seamless event support for campus activities.

You will coordinate room scheduling, vendor coordination, and fiscal administration, while ensuring compliance with university policies and delivering exceptional service to faculty, staff, and guests.

Qualifications

• Bachelor’s degree in a related field or equivalent combination of training and experience.
• Strong oral, written and interpersonal communications.
• Commitment to customer service with ability to work with all internal and external customers in a highly public environment.
• Experience working with event planners and managing large functions.
• Detail oriented with the ability to manage multiple competing priorities.
• Demonstrated ability to maintain confidentiality.
• Proficient with general office practices and calendar management.
• Knowledge of procurement and purchasing policies and procedures.
• Experience in fiscal administration and budgeting.
• Flexibility to work weekends/evenings as needed.

Responsibilities

• Building Operations: Assist Building Services Director by ensuring proper maintenance and upkeep of the facility and manage supplies.
• Events & Scheduling: Manage Miller Hall events and coordinate with external groups; ensure invoicing and reserve space.
• Fiscal & Administrative: Manage event fees, deposits, expenditures, and procurement; reconcile accounting.
• Other duties and responsibilities as assigned; supervise student staff and support onboarding.

Skills

Communication

Customer Service

Event Planning

Budgeting

Procurement

Calendar Management

Confidentiality

Multi-Tasking

Facilities Knowledge

Education

Bachelor's degree in related field

Tools

MS Office Suite

CMMS EMS/FAMIS

Job description

The Associate Director of MSOB Building & Event Services at William & Mary will oversee Miller Hall operations, ensuring safe, efficient facility management and seamless event support for campus activities.

You will coordinate room scheduling, vendor coordination, and fiscal administration, while ensuring compliance with university policies and delivering exceptional service to faculty, staff, and guests.