Mountain Operations Admin & Finance Manager

Sun Valley; Sun Valley (ID); On-site; USD 85,000 - 110,000; Full time

Job summary

Sun Valley Resort seeks a highly organized Mountain Operations Office Manager to oversee administrative and business operations for all Mountain Operations departments. You will partner with department leaders to manage payroll, budgeting, purchasing, vendor contracts, reporting, and systems while ensuring efficient daily operations.

The ideal candidate thrives in a fast-paced environment, demonstrates strong financial acumen, exceptional communication, and the ability to lead across multiple

Qualifications

• Associate's or bachelor's degree in Business Administration, Accounting, Finance, Hospitality or related field preferred; equivalent experience considered.
• Three+ years of progressive administrative, business operations, office management, or related experience preferred.
• Valid U.S. Driver's License required.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook; ability to learn UKG, Kronos, Coupa, and other software.
• Strong financial aptitude with experience interpreting reports, tracking expenses, and supporting budget management.
• Excellent verbal and written communication skills; ability to collaborate across departments and with external partners.

Responsibilities

• Lead daily administrative operations supporting Mountain Operations managers and departments.
• Prepare operational reports, financial summaries, agendas, minutes, presentations, and documentation.
• Manage vendor agreements, service contracts, permits, and renewals with accurate documentation and policy compliance.
• Assist leaders with budget development, expense tracking, forecasting, and financial reporting.
• Oversee payroll using UKG/Kronos; audit payroll records for accuracy; serve as payroll resource.
• Oversee purchasing: POs, invoices, receipts, vendor payments using Coupa and other systems.
• Maintain department records, regulatory documentation, and confidential information.
• Act as subject matter expert for UKG, Kronos, Coupa, Microsoft Office and other apps.
• Coordinate with external agencies and partners (US Forest Service, building departments, utilities).
• Support onboarding, training coordination, employee communications, policy administration, and initiatives.
• Manage Learning Management System for all Mountain Operations departments.
• Oversee Driver Training and Motor Vehicle Reports for departments.
• Maintain office supplies, equipment, and bulletin boards; handle inquiries professionally.
• Attend meetings and represent Mountain Operations with other Resort departments.

Skills

Analytical skills

Organizational skills

Communication skills

Problem solving

Team collaboration

Education

Bachelor's degree in Business Administration, Accounting, Finance, Hospitality

Tools

UKG/Kronos

Coupa

Microsoft Office

Excel

Word

Outlook

Job description

Sun Valley Resort seeks a highly organized Mountain Operations Office Manager to oversee administrative and business operations for all Mountain Operations departments. You will partner with department leaders to manage payroll, budgeting, purchasing, vendor contracts, reporting, and systems while ensuring efficient daily operations.

The ideal candidate thrives in a fast-paced environment, demonstrates strong financial acumen, exceptional communication, and the ability to lead across multiple