Mortgage Operations Coordinator — Fast-Paced Loan Support

Lending Heights LLC; Oakmont (Allegheny County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Salary + bonus

Benefits

PTO & holidays

Growth opportunities

Job summary

Lending Heights LLC in Oakmont, PA, is seeking a Loan Officer Assistant to support the Loan Officer and Operations Team throughout the mortgage loan process. You will help with file setup, document collection, communication, follow-up, and pipeline management.

The ideal candidate is highly organized, detail-oriented, customer-service driven, and able to thrive in a fast-paced mortgage environment, delivering exceptional borrower experiences and keeping workflow efficient.

Qualifications

• Previous mortgage or financial services experience preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Ability to work in a fast-paced environment and meet deadlines.
• Proficiency with mortgage software systems and Microsoft Office products.
• Ability to maintain confidentiality and professionalism at all times.

Responsibilities

• Assist Loan Officers with daily loan pipeline management.
• Communicate with borrowers, real estate agents, title companies, and internal staff throughout the loan process.
• Collect and organize borrower documentation.
• Review loan applications for completeness and accuracy.
• Upload and manage loan documents within the company LOS system.
• Monitor milestone deadlines and assist in meeting closing timelines.
• Follow up with borrowers for outstanding conditions and documentation.
• Maintain accurate notes and communication logs within the company system.
• Prepare files for disclosure, processing, underwriting, and closing.
• Assist with scheduling closings and coordinating final loan conditions.
• Provide exceptional customer service and timely communication to clients and referral partners.
• Support compliance with company policies, investor guidelines, and applicable regulations.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Communication

Attention to detail

Customer service

Multitasking

Confidentiality

Tools

Mortgage software systems

Microsoft Office

Job description

Lending Heights LLC in Oakmont, PA, is seeking a Loan Officer Assistant to support the Loan Officer and Operations Team throughout the mortgage loan process. You will help with file setup, document collection, communication, follow-up, and pipeline management.

The ideal candidate is highly organized, detail-oriented, customer-service driven, and able to thrive in a fast-paced mortgage environment, delivering exceptional borrower experiences and keeping workflow efficient.