Billing Coordinator

Topographic, Co.; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Topographic, Inc. seeks a detail-oriented Billing Coordinator to thrive in a fast-paced environment. You will manage client invoices, adapt to varying client billing rules, and communicate effectively with project managers and the Billing Manager.

Excel reporting and quality control are key parts of the role. You will build reports in Excel and help ensure accuracy across billing processes, with opportunities to grow into additional responsibilities and collaborate cross-functionally within the

Qualifications

• Direct experience in billing with customers.
• Thorough knowledge of billing transactions and processes.
• High accuracy, attention to detail and confidentiality.
• Excellent data entry skills.
• Strong verbal, listening, and written communication.
• Strong organizational and time management skills.
• Ability to meet deadlines with urgency.
• Works well independently and in a team.

Responsibilities

• Create and send accurate client invoices based on custom rules.
• Research disputed invoices.
• Edit/Create Excel files and PDFs (VLOOKUP, Pivot tables; macros desired).
• Track project costs.
• Ensure client billing requirements are met.
• Collaborate with Project Managers and Billing Manager.
• Grow into additional responsibilities.
• Perform other duties as assigned.

Skills

Billing experience

Excel skills

Data entry

Communication skills

Time management

Attention to detail

Team player

Problem solving

Independent work

Tools

Excel

PDF editing

VLOOKUP

Pivot tables

Macros

Job description

JOB SUMMARY

We're looking for a detail-oriented Billing Coordinator who thrives in a fast-paced environment. The ideal candidate has strong time management skills, stays composed under pressure, and consistently meets deadlines. Because client billing requirements vary, this person must be able to quickly adapt to different rules and processes from client to client. This role requires clear, effective communication with project managers and a collaborative, team-oriented mindset. The Billing Coordinator will also build reports in Excel as needed and partner with the Billing Manager on quality control to ensure accuracy across all billing processes.

Job Details

JOB SUMMARY

We're looking for a detail-oriented Billing Coordinator who thrives in a fast-paced environment. The ideal candidate has strong time management skills, stays composed under pressure, and consistently meets deadlines. Because client billing requirements vary, this person must be able to quickly adapt to different rules and processes from client to client. This role requires clear, effective communication with project managers and a collaborative, team-oriented mindset. The Billing Coordinator will also build reports in Excel as needed and partner with the Billing Manager on quality control to ensure accuracy across all billing processes.

INTER-RELATIONSHIPS

Employees, Managers, and Supervisors throughout the corporation, and various external customers, vendors, consultants, and governmental regulatory officials.

MAJOR TASKS

• Create and send accurate invoices to clients based on custom billing rules.
• Research disputed invoices.
• Edit/Create Excel files and PDFs (V – Lookup, Pivot tables, and Macro abilities desired).
• Project cost-tracking experience.
• Ensure that client driven billing requirements are met.
• Work closely with Project Managers and Billing Manager to ensure client needs are met.
• Willingness to add/grow in responsibilities.
• Other duties as assigned.

Job Skill Requirements

• Directly related experience in which incumbents have worked with customers in a billing function.
• Thorough knowledge and understanding of billing transactions and processes.
• High degree of accuracy, attention to detail and confidentiality.
• Excellent data entry skills.
• Effective verbal, listening, and written communication skills.
• Effective organizational, stress and time management skills.
• Demonstrate sense of urgency and ability to meet deadlines.
• Ability to work independently and as a team member.
• Ability to work with a diverse group of people.
• Customer service skills.
• Self-starter communicates when issues/errors arise.
• Punctuality
• Positive Attitude
• Possess strong problem-solving skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS

The following mental demands are required to perform the essential functions of this job: concentrate, conceptualize, cooperative work with others/teamwork, detailed work, frequent task changes, irregular schedule as needed, learn new tasks, interruptive /distractive environment, perform multiple tasks simultaneously, reasoning, problem solving, time pressures.

STANDARD WORK SCHEDULE

Topographic OM, Inc. in office Standard business hours is Monday-Friday from 8am-5pm. The specific schedule for this role will be based on location and department.

Work Authorization/Security Clearance

Must be authorized to work in the United States.

Travel

Travel to worksites may be required.

E-Verify

This employer participates in E-Verify.

Drug-Free Workplace

This position is subject to initial and random Drug and Alcohol programs as directed by Company Policy.

AAP/EEO Statement

Topographic, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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