Mitigation Billing Lead: Invoicing & Ops

Mooring Recovery Services, Inc; Benbrook (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Advancement opportunities

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

Competitive salary

Dental insurance

Employee discounts

Job summary

Mooring Recovery Services, Inc is seeking a Mitigation Billing Manager to lead the daily mitigation billing operations, ensuring invoices are accurate, timely, and compliant. You will coordinate with project management and operations to document and submit billable work, supporting revenue goals.

The role requires 3+ years billing experience in restoration/construction/insurance, plus 1-2+ years supervisory experience. Strong knowledge of Xactimate and MS Office is essential.

Qualifications

• Associate’s or Bachelor's degree in Business, Finance, Accounting, or related field (or equivalent work experience).
• 3+ years of billing experience in the restoration, construction, or insurance industries.
• 1-2+ years of supervisory experience.
• Strong knowledge of mitigation services, Xactimate software, and billing practices.
• Excellent attention to detail, organizational skills, and time management.
• Strong interpersonal and communication skills for working with team members and external partners.
• Proficient in Microsoft Office Suite and industry-specific software platforms.
• Valid driver’s license and clean driving record.

Responsibilities

• Oversee daily mitigation billing operations, including the review and submission of invoices, ensuring accuracy, compliance, and timely delivery.
• Maintain and update key tracking tools such as the EQ/Materials Sheet and Admin Invoice Progress Reports to ensure the billing pipeline remains current and actionable.
• Lead and coordinate the weekly admin review of timecards (ADP) for the Mitigation team and ensure smooth submission of payroll-related information.
• Organize and lead weekly Admin meetings, monthly Ops/Admin meetings, and quarterly group admin meetings, setting agendas, tracking action items, and driving accountability.
• Continuously review incoming job paperwork, updating placeholders and allocations to maintain visibility into future billing workload.
• Take ownership of cross-training admin staff, setting up rotations for key recurring tasks, and performing peer reviews to ensure documentation quality.
• Communicate regularly with Project Managers, Field Ops, Admins, and Accounting to ensure billing accuracy and resolve issues proactively.

Skills

Billing leadership

Supervisory experience

Attention to detail

Communication skills

Team leadership

Education

Bachelor’s or Associate degree in Business/Finance/Accounting

Tools

Xactimate

Microsoft Office

Job description

Mooring Recovery Services, Inc is seeking a Mitigation Billing Manager to lead the daily mitigation billing operations, ensuring invoices are accurate, timely, and compliant. You will coordinate with project management and operations to document and submit billable work, supporting revenue goals.

The role requires 3+ years billing experience in restoration/construction/insurance, plus 1-2+ years supervisory experience. Strong knowledge of Xactimate and MS Office is essential.