Mitigation Billing Manager

Mooring Recovery Services, Inc; Benbrook (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Advancement opportunities

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

Competitive salary

Dental insurance

Employee discounts

Job summary

Mooring Recovery Services, Inc is seeking a Mitigation Billing Manager to lead the daily mitigation billing operations, ensuring invoices are accurate, timely, and compliant. You will coordinate with project management and operations to document and submit billable work, supporting revenue goals.

The role requires 3+ years billing experience in restoration/construction/insurance, plus 1-2+ years supervisory experience. Strong knowledge of Xactimate and MS Office is essential.

Qualifications

• Associate’s or Bachelor's degree in Business, Finance, Accounting, or related field (or equivalent work experience).
• 3+ years of billing experience in the restoration, construction, or insurance industries.
• 1-2+ years of supervisory experience.
• Strong knowledge of mitigation services, Xactimate software, and billing practices.
• Excellent attention to detail, organizational skills, and time management.
• Strong interpersonal and communication skills for working with team members and external partners.
• Proficient in Microsoft Office Suite and industry-specific software platforms.
• Valid driver’s license and clean driving record.

Responsibilities

• Oversee daily mitigation billing operations, including the review and submission of invoices, ensuring accuracy, compliance, and timely delivery.
• Maintain and update key tracking tools such as the EQ/Materials Sheet and Admin Invoice Progress Reports to ensure the billing pipeline remains current and actionable.
• Lead and coordinate the weekly admin review of timecards (ADP) for the Mitigation team and ensure smooth submission of payroll-related information.
• Organize and lead weekly Admin meetings, monthly Ops/Admin meetings, and quarterly group admin meetings, setting agendas, tracking action items, and driving accountability.
• Continuously review incoming job paperwork, updating placeholders and allocations to maintain visibility into future billing workload.
• Take ownership of cross-training admin staff, setting up rotations for key recurring tasks, and performing peer reviews to ensure documentation quality.
• Communicate regularly with Project Managers, Field Ops, Admins, and Accounting to ensure billing accuracy and resolve issues proactively.

Skills

Billing leadership

Supervisory experience

Attention to detail

Communication skills

Team leadership

Education

Bachelor’s or Associate degree in Business/Finance/Accounting

Tools

Xactimate

Microsoft Office

Job description

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• Competitive salary
• Dental insurance
• Employee discounts

Mitigation Billing Manager

Strategic. Organized. Accurate.

Position Summary

The Mitigation Billing Manager is responsible for the daily management of the mitigation billing process, ensuring accurate, timely, and compliant invoicing for all mitigation projects. This role requires strong attention to detail, team supervision, and close coordination with project management and operations teams to ensure all billable work is properly documented and submitted. The Billing Manager will help maintain financial accuracy while supporting company revenue goals.

About Mooring

Mooring is a third-generation, family-owned Commercial Construction and Disaster Restoration company that serves major industries across the U.S. With a reputation built on trust, urgency, and excellence, we respond to emergencies, rebuild what's been lost, and deliver top-tier construction services - always with care for the people and businesses we serve.

Our Core Values

We lead with Family, Integrity, Humility, Boldness, and Excellence—and we expect our leaders to embody those values in every decision. Our mission is To Honor God Through Restoring Lives and Building Futures. At Mooring, your work is not just a job - it's a calling to serve, lead, and make a lasting impact.

Is This You?

You're a self-motivated, disciplined billing professional who thrives in fast-paced environments. You are focused and driven, have great communication skills and are able to confidently lead a team of billers to produce timely, accurate invoices. Organized, accountable, and results-driven, you bring a strong sense of ownership and a genuine commitment to supporting team success.

Key Responsibilities

• Oversee daily mitigation billing operations, including the review and submission of invoices, ensuring accuracy, compliance, and timely delivery.
• Maintain and update key tracking tools such as the EQ/Materials Sheet and Admin Invoice Progress Reports to ensure the billing pipeline remains current and actionable.
• Lead and coordinate the weekly admin review of timecards (ADP) for the Mitigation team and ensure smooth submission of payroll-related information.
• Organize and lead weekly Admin meetings, monthly Ops/Admin meetings, and quarterly group admin meetings, setting agendas, tracking action items, and driving accountability.
• Continuously review incoming job paperwork, updating placeholders and allocations to maintain visibility into future billing workload.
• Take ownership of cross-training admin staff, setting up rotations for key recurring tasks, and performing peer reviews to ensure documentation quality.
• Communicate regularly with Project Managers, Field Ops, Admins, and Accounting to ensure billing accuracy and resolve issues proactively.

Qualifications

Required:

• Associate's or Bachelor's degree in Business, Finance, Accounting, or related field (or equivalent work experience).
• 3+ years of billing experience in the restoration, construction, or insurance industries.
• 1-2+ years of supervisory experience.
• Strong knowledge of mitigation services, Xactimate software, and billing practices.
• Excellent attention to detail, organizational skills, and time management.
• Strong interpersonal and communication skills for working with team members and external partners.
• Proficient in Microsoft Office Suite and industry-specific software platforms.
• Valid driver's license and clean driving record

Preferred

• Experience working with insurance carriers, TPAs, or third-party billing platforms.
• Familiarity with mitigation-specific software, accounting software, project management software, and/or project management tools.
• Basic understanding of Accounts Receivable and collections processes.