Mission-Driven Ops & Admin Coordinator

Icarevision; San Antonio (TX); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Health insurance

In-house vision care

Dental stipend

Simple IRA match

Generous PTO

Annual bonus potential

Job summary

I Care San Antonio is seeking an Operations & Administrative Coordinator to partner with the Executive Director, improve systems, and streamline processes in a faith-based nonprofit focused on restoring sight and transforming lives. This role offers broad responsibility and opportunities for growth.

You'll provide executive support, HR onboarding, board materials, office and financial admin, and ensure confidential handling of donor data.

Qualifications

• Associates or equivalent experience required.
• 3+ years of administrative, operations, nonprofit, or office management experience.
• Experience with databases, CRM systems, or data management, and high proficiency in Microsoft 365.
• Exceptional written and verbal communication skills.
• Discretion and trust when handling confidential information.

Responsibilities

• Provide administrative support to the Executive Director.
• Prepare agendas, take detailed minutes, and track action items.
• Support HR onboarding processes and maintain confidential records.
• Prepare board packets, financial updates, and committee reports ahead of meetings.
• Maintain official board records, conflict of interest forms, and meeting minutes.
• Organize and maintain digital filing systems and SOPs to improve processes.

Skills

Microsoft 365 proficiency

CRM systems experience

Data management

Discretion & integrity

Education

Associates or equivalent experience

Job description

I Care San Antonio is seeking an Operations & Administrative Coordinator to partner with the Executive Director, improve systems, and streamline processes in a faith-based nonprofit focused on restoring sight and transforming lives. This role offers broad responsibility and opportunities for growth.

You'll provide executive support, HR onboarding, board materials, office and financial admin, and ensure confidential handling of donor data.