Mission-Driven Office Administrator & Front Desk Lead

NAZARETH HOUSING; New York (NY); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Paid vacation, personal days, and sick

Health insurance

401k plan

Flexible savings account

Employee wellness initiatives

Job summary

Nazareth Housing is seeking an Office Administrator/Receptionist in New York City to serve as the primary contact for residents, visitors, and staff. You will handle phones, mail, appointments, and visitor access while supporting daily office operations and maintaining confidential records in a supportive housing setting.

The role collaborates with program staff, organizes meetings and events, manages calendars, orders supplies, and oversees equipment maintenance.

Qualifications

• Proven experience as an office coordinator or similar administrative role in nonprofit or small business environment.
• Strong organizational and multitasking skills with the ability to prioritize.
• Excellent communication and interpersonal skills, professional demeanor.
• Ability to handle confidential information with discretion.
• Fluency in multiple languages (especially Spanish) is a plus.

Responsibilities

• Organize and manage the overall operations of the office.
• Act as public-facing receptionist for Nazareth Housing’s office in the building.
• Manage phone communication and refer calls to the appropriate staff members.
• Refer residents to appropriate staff regarding inquiries.
• Order supplies for office.
• Manage office calendar(s).
• Assist in coordinating tenant-wide meetings, special events and activities.
• Manage servicing and repair of office equipment (copiers, telephone system, security system).
• Other tasks as assigned by management.

Skills

Organization

Multitasking

Communication

Confidentiality

Spanish (bonus)

Tools

Google Suite

Canva

Job description

Nazareth Housing is seeking an Office Administrator/Receptionist in New York City to serve as the primary contact for residents, visitors, and staff. You will handle phones, mail, appointments, and visitor access while supporting daily office operations and maintaining confidential records in a supportive housing setting.

The role collaborates with program staff, organizes meetings and events, manages calendars, orders supplies, and oversees equipment maintenance.