Office Administrator/Receptionist at St Anselm

NAZARETH HOUSING; New York (NY); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Paid vacation, personal days, and sick

Health insurance

401k plan

Flexible savings account

Employee wellness initiatives

Job summary

Nazareth Housing is seeking an Office Administrator/Receptionist in New York City to serve as the primary contact for residents, visitors, and staff. You will handle phones, mail, appointments, and visitor access while supporting daily office operations and maintaining confidential records in a supportive housing setting.

The role collaborates with program staff, organizes meetings and events, manages calendars, orders supplies, and oversees equipment maintenance.

Qualifications

• Proven experience as an office coordinator or similar administrative role in nonprofit or small business environment.
• Strong organizational and multitasking skills with the ability to prioritize.
• Excellent communication and interpersonal skills, professional demeanor.
• Ability to handle confidential information with discretion.
• Fluency in multiple languages (especially Spanish) is a plus.

Responsibilities

• Organize and manage the overall operations of the office.
• Act as public-facing receptionist for Nazareth Housing’s office in the building.
• Manage phone communication and refer calls to the appropriate staff members.
• Refer residents to appropriate staff regarding inquiries.
• Order supplies for office.
• Manage office calendar(s).
• Assist in coordinating tenant-wide meetings, special events and activities.
• Manage servicing and repair of office equipment (copiers, telephone system, security system).
• Other tasks as assigned by management.

Skills

Organization

Multitasking

Communication

Confidentiality

Spanish (bonus)

Tools

Google Suite

Canva

Job description

519 East 11th Street, New York, NY 10009

Job Title: Office Administrator/ReceptionistReports To: Program DirectorLocation: 671 Tinton Avenue, Bronx, NY

Monday - Friday 9:00 am - 5:00 pm; one Saturday a month

Salary: $42,000 to $45,000

Organizational Overview

Nazareth Housing is a nonprofit organization dedicated to promoting housing stability and economic mobility among vulnerable families and individuals in New York City. Since 1983, we have empowered clients to build pathways out of poverty and prevent homelessness through services such as emergency family shelter, supportive housing, homelessness prevention, and immediate needs assistance.

Position Summary

The Office Administrator/Receptionist serves as the primary point of contact for residents, visitors, and staff, handling phone calls, mail, appointments, and visitor access. The role supports daily office operations through data entry, filing, supply tracking, and administrative support to program and staff, maintains accurate records, ensures confidentiality, and assists with coordination of meetings and document filing in a supportive housing setting. We seek candidates who are energetic, focused, compassionate, have a strong work ethic, and who are invested in helping people to remain stably housed. This role ensures the effective functioning of the day-to-day operations of the office.

Key Responsibilities

• Organize and manage the overall operations of the office
• Act as public-facing receptionist for Nazareth Housing’s office in the building
• Manage phone communication and refer calls to the appropriate staff members
• Refer residents to appropriate staff regarding inquiries
• Order supplies for office
• Manage office calendar(s)
• Assist in coordinating tenant wide meetings, special events and activities
• Manage servicing and repair of office equipment (copiers, telephone system, security system)
• Other tasks as assigned by management

Qualifications

• Proven experience as an office coordinator or similar administrative role, preferably in a nonprofit or small business environment
• Strong organizational and multitasking skills with the ability to prioritize
• Excellent communication and interpersonal skills, with a friendly and professional demeanor
• Computer literacy (Google Suite, Canva, AWARDS a bonus but not required)
• Ability to handle confidential information with discretion
• Fluency in multiple languages (especially Spanish) is a plus

Generous benefits include:

• Paid vacation, personal days, and sick leave
• Health insurance commences upon employment
• 401k plan
• Flexible savings account
• Employee wellness initiatives

We support a broadly diverse team who will contribute to our organization.

Nazareth Housing is committed to building a diverse and inclusive community. We support a broadly diverse team who will contribute to our organization. We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.

Opening Doors. Transforming Lives. Unlocking Potential.

Opening Doors. Transforming Lives. Unlocking Potential.

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